Assistant Office Administrator Job in Kenya - KeNHA

Job Purpose

  • Responsible for administrative and secretarial services, smooth operation of office activities and serves as the point of linkage between the Authority and stakeholders.

Job Description

Duties and responsibilities at this level will entail:

  • Typing routine correspondences;
  • Managing correspondence (e-mails and letters);
  • Handling telephone calls and customers;
  • Scheduling and facilitating meetings;
  • Operating office equipment and security of office equipment, documents and records;
  • Making arrangements for departmental travel;
  • Attending to visitors and clients;
  • Handling appointments; and
  • Handle office Petty Cash.

Job Specifications


For appointment to this grade, an officer must have:

  • Cumulative period of three (3) years’ work experience in the grade of Assistant Office Administrator II or comparable position.
  • Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC);  Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council (KNEC) in the following subjects: –
    • Shorthand III (minimum 120 w.p.m.),
    • Certificate in Computerized Document Processing III (50 w.p.m.),
    • Business English III/Communications II,
    • Commerce II,
    • Office Practice II,
    • Secretarial Duties II, and
    • Office Management III/Office Administration and Management III.
  • Certificate in Customer Care course from a recognized institution;
  • Proficiency in computer applications.
  • Shown merit and ability as reflected in work performance and results

How to Apply

All candidates who meet the requirements detailed in the Job Specifications should apply using the provided through the specific address shown below by close of business on Monday, 13 th October 2025 at 5:00 pm

KeNHA is an Equal Opportunity Employer committed to diversity and gender equality within the organization and therefore encourages persons with disability, women and those from marginalized areas to apply. Applicants with disability are requested to indicate their status on the application link for ease of identification.

Prospective candidates MUST satisfy the requirements of Leadership and Integrity set out in Chapter six (6) of the Constitution of Kenya and shall be required to present the following documents during the interview.

  • Ethics and Anti-corruption Commission Clearance Certificate
  • Kenya Revenue Authority Tax Compliance Certificate
  • Higher Education Loans Board Clearance Certificate or proof of ongoing repayments
  • Certificate of Good Conduct issued by National Police Service
  • Certificate of Clearance from the Credit Reference Bureau (CRB)
  • The above documents will not be required at the point of application

The terms of appointment for the above positions shall be on one (1) year Contract Terms of Service:
Applications for the positions should be addressed to: –

The Director General,
Kenya National Highways Authority,
Barabara Plaza, Jomo Kenyatta International Airport (JKIA)
Off Airport South Road, along Mazao Road
P.O. Box 49712 – 00100 Nairobi.

Applications clearly quoting the reference number should be hand delivered and inserted in the Recruitment box placed at 2nd Floor, Block A (Outside Human Resource Management Department Office).