Duties and Responsibilities
Financial Transaction Recording:
- Record and track all daily financial
transactions in the accounting system (e.g.,
- QuickBooks, Sage) including cash receipts, bank
deposits, and payments made.
- Ensure that each transaction is classified
correctly in the appropriate ledger accounts,
- including asset, liability, income, and expense
accounts.
- Maintain supporting documents for all
transactions, such as invoices, receipts, and
- payment vouchers, ensuring they are easily
accessible for audits and reviews.
Processing Payments & Receipts:
- Verify, process, and prepare payments to
suppliers, contractors, and service providers, ensuring timely payments
are made in accordance with agreed terms.
- Process all receipts, ensuring that cash or
cheque payments are recorded accurately and that proper receipts are
issued for every transaction.
- Ensure that all payments and receipts are
properly documented, filed, and reconciled with bank statements.
Invoice Management:
- Receive, verify, and process invoices from
vendors, contractors, and service providers.
- Confirm that they are accurate and consistent
with purchase orders and contracts.
- Maintain a system for tracking due invoices and
follow up with departments to
- ensure timely payments are made.
- Resolve any discrepancies in invoices by
liaising with vendors and the procurement team, ensuring that issues are
quickly addressed and rectified.
Bank Reconciliation:
- Regularly reconcile the company’s bank accounts
with the general ledger to ensure that cash balances and bank statements
are accurate.
- Investigate and resolve any discrepancies
between the bank statements and
- accounting records, working with the bank and
internal teams as necessary.
- Monitor daily cash balances and inform
management about any potential cash flow issues.
Petty Cash Management:
- Disburse petty cash to staff for approved office
expenses in line with company policies.
- Keep a detailed and updated log of all petty
cash transactions, including receipts,
- purposes, and remaining balances.
- Regularly reconcile the petty cash and prepare a
usage report. Replenish the fund when necessary, ensuring proper
authorization.
Financial Reporting Support:
- Assist in the preparation of monthly, quarterly,
and annual financial reports, including income statements, balance sheets,
and cash flow statements.
- Analyze financial data and trends to identify
any anomalies or discrepancies. Provide recommendations based on financial
performance.
- Prepare detailed reports and summaries for
management to help guide decision- making processes.
Compliance & Record-Keeping:
- Ensure that all accounting processes and
financial transactions comply with company policies, procedures, and
regulatory requirements.
- Assist in preparing and filing tax returns (VAT,
PAYE, etc.), ensuring deadlines are met and compliance is maintained.
- Assist with internal and external audits by
providing documentation, answering audit queries, and following up on any
findings or required actions.
- Ensure all financial records (both electronic
and paper) are well-organized, properly filed, and retained according to
legal and company retention policies.
General Administrative Support:
- Support the finance department with any
additional administrative tasks related to accounting as needed (e.g.,
preparing financial documents, organizing financial files).
- Work closely with the procurement, operations,
and HR departments to ensure
- smooth financial operations across the company.
Key Requirement Skills And Qualification
- Degree in Accounting, Finance, or a related
field
- 3-4 years 3-4 years of hands-on accounting
experience (real estate industry experience will be an added advantage)
- Strong understanding of accounting principles
and practices
- Proficiency in accounting software (e.g.,
QuickBooks, Sage, etc.)
- Strong attention to detail and accuracy
- Excellent organizational and time management
skills
- Ability to work independently and as part of a
team
HOW TO APPLY
∙If you meet the above qualifications, skills and
experience share CV on
∙Interviews will be carried out on a rolling basis
until the position is filled.
∙Only the shortlisted candidates will be contacted.
