The Accounts Receivables Intern will be responsible for managing all aspects of the school’s accounts receivable functions.
This includes ensuring accurate and
timely billing, tracking and collecting payments, maintaining records, and
providing detailed reports on receivables.The role is essential for maintaining
the school’s cash flow and ensuring financial stability.
Job Description
- Prepare and issue accurate proforma invoices for
tuition fees, extracurricular activities, and other school-related charges
per learner.
- Generate invoices accordingly when learners
report to school.
- Ensure that billing is completed within two
working days of a learners’ reporting and in accordance with the fee
schedules.
- Initiate caution money refunds in line with the
school’s administration standards and finance policies and procedures.
- Monitor, record and track payments from parents
and guardians. Issue (email) receipts for each payment received.Implement
efficient collection processes to ensure alignment with the Fee
Policy.Handle and resolve billing and receipt discrepancies and disputes.
- Reconcile accounts receivable ledgers weekly to
ensure that all payments are accounted for and properly posted and prepare
a weekly report.
- Ensure the MPESA paybill control account is
balanced and reconcile any discrepancies between bank deposits and
accounting records, daily.
- Maintain accurate and up-to-date records of all
receivable’s transactions. These include scanned copies of breakages
forms, book replacements, and any other relevant forms.
- Ensure the scanned copies are well labelled and
stored in the provided Drive folder.
- Ensure all financial records are stored securely
and comply with data protection regulations.
- Prepare and present (on a weekly basis) detailed
reports on receivables and reconciliations including aging reports,
collection rates, and outstanding balances.
Job Requirements
- Bachelor’s degree in Accounting, Finance, or
related field.
- Atleast CPA 1 or ACCA qualification (or
equivalent) is required.
- Minimum of one year experience in an equal
capacity, (experience in a school setup will be an added advantage).
- Strong knowledge of accounting principles,
practices, and regulations.
- Proficiency in Quickbooks added advantage.·
- Proficiency in accounting software and Microsoft
Excel.·
- Excellent analytical and problem-solving skills.
- Commitment to professional integrity and ethical
conduct
How to Apply
