Responsibilities
- This
position is offered for a fixed term of 8 months (replacing a staff that
is temporarily away), starting as soon as possible. The position is
located at ForumCiv’s office in Nairobi. Duty travels are part of the
position.
- Under
the supervision of the Programme Manager, the Programme Assistant will be
responsible for the following duties:
- Support
in the planning and implementation of activities and processes for
the programme.
- Assists
in the preparation and analysis of partner applications; reviews and,
ensuring that requisite information is included and justified in terms of
proposed activities; propose adjustments as necessary in collaboration
with the programme officers
- Support
with partner management in line with our grants administration guidelines
and the decision-making matrix
- Support
with the capacity development of partners in with the learning plans and
workplans developed
- Assist
with logistical and administrative arrangements relating to the
implementation of programme activities, including, making travel
arrangements; identifying and booking activity venues; communication with
and necessary administrative support to resource persons, participants and
partners; preparing, sourcing and ordering equipment and materials guided
by our procurement procedures and principles; collecting and filing
activity documentation; preparing and summarising information for reports
and coordinating accountability and liquidation of advances from the
activity.
- Periodic
travel to programme activity sites to facilitate the implementation of
programme activities
- Support
the coordination of partners monitoring and compliance.
- Support
with coordination of partner capacity exchange and development
- Contributes
to the preparation of input for the implementation of programme support
tools.
- Provides
support to upkeep and further enhancements of existing programme support,
administrative management and reporting tools.
- Plan
and implement activities as outlined in approved work plans, including
developing agendas and materials; securing resource persons and other
necessary inputs for activities; making necessary logistical arrangements
(travel, accommodation, etc.); and coordinating completion of activity
deliverables.
- Performs
other duties as assigned by the line Manager
Requirements
- Relevant
academic degree in project management, international development,
administration, social sciences, or equivalent qualifications.
- A
minimum of 2 years work experience, with a proven track record of
significant achievement in programme/project management and administration
in the development sector.
- Strong
analytical and writing skills
- Strong
administrative, organisational, communication and interpersonal skills
- Fluency
in English
- Supportive
of a learning organisation with a strong willingness to share knowledge
- Strong
supportive and service-minded attitude as well as a high sense of
responsibility and commitment with strong attention to detail
- Experience
working with a range of individuals from various professional,
educational, and cultural backgrounds
- Proven
ability to think analytically, strategically, and with agility to
translate ideas and insights into action
- Demonstrated
organizational skills, and the ability to manage multiple tasks
simultaneously, while meeting deadlines
- Excellent
ability to express oneself orally and in writing in English.
How to
Apply
