Responsibilities
- Invoice
Processing & Payment Management: Oversee the accurate and timely
processing of vendor invoices, staff expenses, and other payables in
compliance with the company’s policies and vendor terms, while ensuring
integrity in cash flow updates and payment reconciliations.
- Vendor and
Stakeholder Relationship Management: Maintain strong working relationships
with vendors and internal stakeholders by managing account queries,
resolving disputes efficiently, and ensuring accurate supplier ledger
management to support operational continuity and minimize risk.
- Reporting &
Financial Analysis: Prepare accounts payable aging reports, vendor
listings, and cash flow forecasts; extract and analyze data from ERP
systems, including NetSuite, to support business decisions and implement
process improvements that enhance efficiency and compliance.
- Cross-Functional
Support & Business Continuity: Collaborate across finance and
operational teams to meet key deadlines and organizational goals, while
contributing to business continuity by ensuring cross-training, risk
mitigation, and consistent coverage of critical tasks.
- Service
Delivery & Continuous Improvement: Drive service excellence by
monitoring team service levels, identifying areas for improvement, and
implementing initiatives that optimize accounts payable workflows, enhance
customer satisfaction, and maintain data confidentiality.
- Controls &
Regulatory Compliance: Ensure adherence to internal controls, tax
regulations, SOPs, and audit requirements by reviewing documented
processes, performing control checks, and supporting a culture of
compliance within the payables function.
- Adaptability
& General Support: Demonstrate initiative, resilience and a
proactive mindset, embracing change and supporting additional finance or
accounting responsibilities as may be assigned by the Management in
alignment with evolving business needs.
Qualifications
- Bachelor’s
Degree in Accounting, Finance, Business Administration, or a related
field.
- A CPA (Part II
or above) or equivalent professional accounting certification is required.
- Minimum of 5
years of relevant experience in accounts payable or general accounting
roles, preferably within the pharmaceutical, healthcare, medical
distribution, or FMCG sectors.
- Hands-on
experience with ERP systems (e.g., NetSuite, SAP, or Oracle) and strong
working knowledge of Microsoft Office applications, particularly Excel,
for data analysis and reporting.
- Solid
understanding of accounts payable processes, internal controls, tax
regulations (especially VAT and withholding tax), and financial audit
requirements.
- Proven ability
to prepare accurate payables reports, conduct reconciliations, and support
financial planning through data-driven insights and process improvements.
- Excellent
written and verbal communication skills, with the ability to engage
vendors and internal stakeholders professionally and resolve issues
collaboratively.
- Prior
experience in supervising or coaching junior accounting staff will be a
strong advantage, as well as demonstrated ability to lead by example and
foster a high-performance culture.
- High level of
integrity, discretion with financial data, and the ability to manage
competing priorities, while maintaining accuracy and meeting deadlines.
How to
Apply
Candidates
are invited to send their application, bearing the reference ‘Ref:
HAR/HR/AD/064’, along with a detailed CV and copies of reference letters, to
the Human Capital Department via e-mail: careers@harleysltd.com
Closing
Date: 5th August 2025
