Responsibilities
Executive Assistant
duties
- Act
as the primary point of contact between the Executive and
internal/external stakeholders.
- Manage
the Senior Executive Team’s schedule, including calendar appointments,
meetings and travel arrangements.
- Handle
incoming communication, including emails and phone calls and respond on
behalf of the executive when appropriate.
- Prepare
and edit documents, correspondence and presentations.
- Assist
in preparing for meetings, including agenda creation, documents
distribution and follow-up on action points.
- Maintain
confidentiality and handle sensitive information with discretion.
- Conduct
daily tracking, recording and reconciliation of billable and non-billable
hours for the
- Senior
executive through the close monitoring of scheduled meetings on the
calendar, unscheduled meetings calls and email correspondences.
- Offer
high-level support to the Senior Executive team by coordinating meetings,
managing follow-ups and maintaining an organised record of client
contacts.
- Conduct
daily reviews and preparation of documents to support the Senior
Executive’s meetings and engagements scheduled for the next day and
upcoming days within the week.
- Prepare
meeting documents ahead of local and international business trips and
liaising with the Senior Executive on post trip debriefing and actioning
of meeting follow up items.
- Perform
various administrative tasks, such as expense tracking and filing.
- Assist
with ad-hoc projects and assignments, demonstrating flexibility and
willingness to take on new responsibilities as needed.
Research Assistant duties
- Conduct
in-depth research on a wide range of topics, including industry trends,
competitors and market analysis.
- Compile,
analyse and present research findings in a clear and concise manner.
- Assist
in the preparation of reports, presentations and documents for various
projects.
- Collect
and organise data, ensuring accuracy and completeness.
- Stay
updated on relevant literature, journals and sources to support informed
decision-making.
- Collaborate
with team members to provide research support as needed.
What we are looking for
- This
role will require adaptability, strong multitasking skills and good
problem solving skills.
- The
ability to work independently and exercise sound professional judgement is
critical for this role.
- Highly
organised individual with strong project management skills.
- Possesses
excellent written and verbal communication skills.
- Proven
experience thriving in fast-paced and demanding work environments.
- Excellent
report writing skills coupled with the ability to communicate effectively
through impactful presentations. Someone who demonstrates a high level of
discretion and tact in managing sensitive and confidential information.
Qualifications
The following qualifications, experience and personal qualities
are preferred:
- Bachelor’s
degree in a relevant field.
- Minimum
10 years of experience in a similar role.
- Strong
administrative, organisational and analytical skills.
- Professional
maturity and confidentiality.
- Proven
experience in research, data analysis and report preparation.
- Excellent
written and verbal communication skills.
- Exceptional
organisational and time management abilities.
- High
level of attention to detail and accuracy.
- Proficiency
in Microsoft Office Suite and other relevant software and the ability to
adopt new tech platforms (including AI tools).
- Must
have excellent interpersonal skills.
- Must
have flexibility, initiative and be reliable.
- Good
problem-solving skills and an appreciation of relevant protocol.
- A
commitment to the Firm’s mission and extremely strong ethical integrity.
How To Apply
