Responsibilities
Administrative Duties:
- Maintain
confidentiality, discretion, and professionalism at all times.
- Maintain
accurate travel logs, fuel records, and mileage reports.
- Monitor
and arrange regular maintenance, servicing, and insurance renewals for the
executive vehicle.
- Ensure
the assigned vehicle is clean, well-maintained, and in good working
condition.
- Safely
drive authorised personnel to meetings, appointments, and official
engagements.
- Support
in compiling monthly or quarterly departmental reports, including
gathering and summarising data.
- Maintaining
and updating office records, reports, and databases, ensuring
confidentiality and accuracy.
- Assist
in coordinating departmental/committee meetings and managing office
calendars.
- Assist
in coordinating the processing of satellite campuses requirements to
ensure seamless service delivery.
- Efficiently
execute all assigned out-of-office errands/assignments.
- Assist
in the efficient record-keeping of all the supplier files and records.
- Assist
in ensuring well-coordinated inspection and processing of all deliveries.
- Assist
in updating procurement performance monitoring tools.
- Assist
with general procurement clerical tasks, including preparation
of RFQs, RFPs and their dispatch.
Driving Duties:
- Maintain
confidentiality, discretion, and professionalism at all times.
- Maintain
accurate travel logs, fuel records, and mileage reports.
- Monitor
and arrange regular maintenance, servicing, and insurance renewals for the
executive vehicle.
- Ensure
the assigned vehicle is clean, well-maintained, and in good working
condition.
- Safely
drive authorised personnel to meetings, appointments, and official
engagements.
Qualifications
- A
business-related diploma from a recognised Institution.
- KCSE
Certificate or equivalent.
- Valid
drivers license with a clean driving record.
- At
least 3 years experience as a D3 driver in a reputable
institution.
- Basic
knowledge of office procedures and administrative support.
- A
Certificate of Good Conduct and Defensive Driving Course is an added
advantage.
- A
valid institutional driver’s license will be an added advantage.
- Past
experience in logistics/supply chain operations will be an added
advantage.
How To Apply
