To support The Maa Trust in achieving its vision, mission and goal by developing and implementing effectivehumanresources and administration strategies and best practices that enhance employee engagement, foster a positiveorganizational culture, ensure legal compliance, manage talent, and drive organizational development andperformance.
Key
roles and responsibilities:
HR Administration and Records Management
- Maintain
up-to-date and organized employee files (physical and digital) in line
with policy and legal requirements.
- Support
recruitment processes by posting adverts, scheduling interviews,
contacting candidates, andpreparingrecruitment documentation. c) Assist
with onboarding and induction processes for new employees, including
document collectionandorientationcoordination.
- Update
staff records on HR systems , including leave, attendance, and personal
information.
- Track
and record staff leave requests, balances, and generate periodic leave
reports.
- Support
in performance management documentation, scheduling appraisals, and
maintaining relatedrecords.
- Prepare
HR correspondences, such as contracts, confirmation letters, and notices
under supervision. Employee Relations and Culture
- Assist
in organizing trainings, workshops,team-building activities, and other
events to strengthen workplacerelationships.
- Offer
guidance on handling sensitive information and resolving issues related to
data privacy or recordmanagement.
- Assist
in effectively planning, executing and coordinating key employee relations
roles including; contract management, staff welfare, leave management,
grievances and work-related conflicts, disciplinaryprocessesandseparation
process
- Assist
in developing and executing initiatives to foster a positive and inclusive
organizational culture.
- Ensure
compliance with organizational policies, labor laws and health and safety
regulations for workersasrequiredby OSHA.
- Assist
with minute-taking and documentation for staff meetings and HR-related
discussions.
- Record
and track staff complaints or grievances as directed by HRM, ensuring
confidentiality and documentation.
- Support
the administration of staff benefits, including medical insurance records
and claims tracking.
- Follow
up on statutory compliance documentation and ensure updated records are
maintained.
Administrative Support
- Manage
office supplies inventory and coordinate reorders as needed.
- Organize
and maintain administrative files and office documentation.
- Assist
in renewal of legal certificates (OSHA, fire, health and safety, first
aid, food handling) and medical coverforemployees.
- Provide
logistical support for internal and external meetings, training, and staff
travel.
- Support
the coordination of EXCO, SMT, and Board documentation under the
supervision of the HRM.
Qualifications
- A
Bachelor’s Degree in Human Resource Management
- At
least 2 years of relevant experience in a human resources or
administrative support role.
- Experience
with HR software or systems is an added benefit.
- Strong
administrative and organizational skills
- IHRM
membership
How To Apply
To apply, submit your CV (max 2 pages) and a 1-page cover letter
explaining your interest and relevant skills to recruitment@themaatrust.org with
the subject: Application-[Your Name]” by 15th May 2025.
