In this role, you’ll be responsible for handling the front desk reception area and overseeing procurement activities. You will be ensuring smooth office operations by welcoming guests, managing incoming calls, and coordinating Admin processes to maintain adequate office supplies and materials. You will act as a liaison between vendors and the company to ensure efficient and cost-effective purchasing of goods and services.
Job
Description
- Greet
and welcome visitors in a friendly and professional manner.
- Manage
the front desk, answering phone calls, and directing inquiries to the
appropriate department or individual.
- Handle
incoming and outgoing correspondence, including mail, emails, and
packages.
- Maintain
the reception area, ensuring it is clean, organized, and welcoming.
- Source
and purchase office supplies, equipment, and services as required.
- Identify
reliable suppliers and negotiate contracts to ensure cost-effective
purchasing.
- Track
inventory levels and reorder materials as needed to maintain adequate
stock.
- Coordinate
with various departments to understand and fulfill their needs.
- Monitor
and evaluate vendor performance to ensure high-quality and timely
deliveries.
- Assist
in coordinating meetings and events, including booking rooms, arranging
catering, and preparing materials.
- Manage
schedules and appointments for senior staff, as needed.
- Perform
other general administrative tasks as assigned by the manager.
- Assist
in managing and coordinating of staff activities and engagement.
Skills
Communication:
- Excellent
verbal and written communication skills.
- Ability
to interact professionally with visitors, clients, and vendors.
Organizational Skills:
- Strong
ability to multitask and manage time effectively.
- Ability
to handle administrative tasks with accuracy and attention to detail.
Customer Service:
- Friendly,
approachable demeanor and the ability to handle inquiries and requests
efficiently.
- Skilled
at resolving issues and providing solutions in a professional manner.
Procurement:
- Ability
to negotiate effectively with suppliers and vendors.
- Strong
understanding of procurement processes and supply chain management.
- Ability
to manage procurement budgets and inventory efficiently.
How to Apply
