The Position Description
The Center for Epidemiological Modelling and Analysis (CEMA) at
the University of Nairobi seeks to appoint a dedicated Administrative Officer
(Training Support) with a passion for health research and strong organizational
skills. This role involves providing administrative and logistical support for
CEMA’s research and training activities. They will ensure the seamless
execution of training programs by managing schedules, coordinating resources,
and overseeing training-related documentation. Additionally, they will support
training participants with logistical travel arrangements, coordinate faculty
and trainers, and manage training venues to facilitate effective learning
experiences.
Position Responsibilities
- Assist
in the planning, organization, and execution of training sessions,
workshops, or seminars
- Coordinate
with internal and external trainers, participants, and stakeholders to
ensure training activities are scheduled and communicated effectively
- Handle
the logistical aspects of training programs, including coordinating travel
and accommodation arrangements for trainers or participants
- Prepare
materials and handouts for each training session
- Maintain
accurate records of training sessions, including attendance, evaluation
forms, and feedback from participants
- Keep
track of CEMA’s training schedules
- Send
out communication such as invitations, pre- and post-training surveys to
participants
- Serve
as the point of contact for trainers and other stakeholders regarding
training schedules and requirements
- Assist
in preparing reports on training activities, including participation
rates, feedback, and outcomes
- Support
the evaluation process for trainings by gathering participant feedback and
assisting with the analysis of training effectiveness
- Working
with the center’s administrative team to provide administrative an
doperational support for the team
Position
Requirements
- Bachelor’s
degree in Business Administration, Management, or an equivalent field
- At
least two (2) years’ experience as an administrator in a busy environment
- Experience
working in health research capacity-building projects
- Excellent
planning and organizational skills and multitasking abilities and a
problemsolving attitude
- Excellent
communication skills, both written and verbal.
- Good
computer skills with proficiency in Microsoft packages
- Must
be a self-motivated and reliable person who can work with minimal
supervision
- Ability
to work collaboratively with a diverse team in a multidisciplinary work
environment
How To Apply
NOTES
- Applicants
should email their application letters, certified copies of certificates
and curriculum vitae (CV) giving details of their qualifications,
experience and three (3) referees, as well as indicating their telephone
and e-mail contacts.
- Applications
and related documents should addressed to the Director, Human Resource,
University of Nairobi.
- Applicants
should state their current designations, salaries and other benefits
attached to those designations.
- The
application letter must bear the reference code indicated in the
advertisement.
- Late
applications will not be considered.
- Applications
should be emailed as one file in PDF
CLOSING DATE: JUNE 4, 2025
Send your application to recruit-AdminTS@uonbi.ac.ke
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