The Grant Coordinator will play a critical role in supporting the Proximate Fund’s grant making activities, ensuring that the fund’s resources are allocated effectively to support proximate leaders and organizations. Reporting to the Managing Director, this role involves coordinating the entire grant process, from application to disbursement, and ensuring grantees adhere to the Fund’s values of trust, community leadership, and long-term sustainability.
The Grant Coordinator will be key in building and maintaining
relationships with grantees, monitoring the impact of grants, and supporting
the fund’s administrative processes. This role requires an individual who is
highly organized, detail-oriented, and capable of managing multiple projects
and relationships with clarity and effectiveness.
Key Responsibilities
Grant Management &
Coordination:
- Support
the full lifecycle of grant management, including application review,
financial documentation, disbursement, and compliance monitoring.
- Develop
and maintain accurate and up-to-date records for all grants.
- Assist
in drafting grant agreements, amendments, and reporting documents.
Grantee Support:
- Serve
as the primary point of contact for grantees, providing ongoing support to
ensure their success in utilizing funds as intended.
- Provide
guidance to grantees regarding reporting requirements and timelines.
- Foster
strong relationships with grantees, ensuring a collaborative and
responsive approach.
Compliance &
Reporting:
- Monitor
grantee adherence to grant terms, ensuring compliance with Proximate Fund
policies and reporting obligations.
- Assist
in the preparation of grant reports for internal and external
stakeholders, including funders and board members.
- Support
financial tracking and documentation in collaboration with the finance
team to ensure funds are being used appropriately.
Operational &
Strategic Support:
- Collaborate
with the Managing Director and other Proximate Fund team members to align
grant making strategies with the Fund’s mission and vision.
- Assist
in the development and refinement of grant making policies and procedures,
ensuring alignment with the Fund’s values.
- Support
the Fund’s strategic goals by contributing to the development of new
funding models and grant opportunities.
Partnership Development:
- Assist
in identifying and engaging with potential partners, donors, and
stakeholders to expand the Fund’s grant making reach.
- Coordinate
with internal and external stakeholders to ensure effective collaboration
and alignment of objectives.
Qualifications
- Bachelor’s
degree in international development, Business Administration, or a related
field.
- At
least 3-5 years of experience in grant coordination, philanthropy, or a
related field, ideally within an African context.
- Strong
organizational skills with the ability to manage multiple projects and
stakeholders.
- Excellent
written and verbal communication skills.
- Ability
to work independently and as part of a team in a fast-paced, dynamic
environment.
- Proficient
in Microsoft Office Suite; experience with grant management software is a
plus.
- Familiarity
with financial tracking and compliance requirements for grants.
- Strong
understanding of the philanthropic landscape in Africa, particularly
around community-led development.
- Proficiency
in Arabic, French, as well as any of the major African languages such as
Mooré (Mossi), Dioula, Fulfulde, Swahili, Hausa, or Yoruba, is highly
desirable and will enhance communication with local stakeholders and
communities.
Attributes
- Mission-Driven: Passionate
about advancing sustainable development and centering proximate leaders
across Africa.
- Collaborative: Strong team
player with a proven ability to work cross-functionally and engage
stakeholders at all levels.
- Detail-Oriented: Capable of
managing complex processes with accuracy and precision.
- Adaptable: Comfortable
working in a fluid, evolving environment and navigating ambiguity with
flexibility.
How To Apply
All applications should be sent to jobs@adesoafrica.org, deadline
will be rolling basis with title on the subject line. The selection committee
will review all applications as they arrive. All applicants must meet the
minimum requirements described above, and those unable to meet these
requirements will not be considered.
Each application package should include the following:
- An
application letter addressing the selection criteria including how the
consultant’s previous experience matches the consultancy objectives as
well as the interest in the position. It should also indicate the
candidate’s availability and consultancy rates. The letter should be no
longer than 1 page.
- Updated
CV including relevant work experience and qualifications.
- Contact
details of 3 references.
Applications not
including all the above information will not be reviewed. Only short-listed
candidates will be contacted.
