2 Posts
REF:
EACC/CSS/ASII/6
- Reporting to
the Deputy Director – Administration, the jobholder is responsible for the
provision of administrative support to ensure efficient and effective
delivery of service.
Duties and Responsibilities
- Producing
documents, briefing papers and reports to ensure maintenance of
confidential documents in the department;
- Managing the
office diary including appointments, foreign and domestic travel
itineraries, travel bookings and hotel reservations for the management to
facilitate timely management of events;
- Managing office
protocol and public relations, receiving and screening incoming calls, and
correspondences and acting as the link between executive offices, internal
and external visitors to ensure efficient response time;
- Devising and
maintaining office systems that include data management and files for
efficient record preservation;
- Following up on
issues that require interdepartmental coordination for the engagement of
various stakeholders to ensure effective communication is relayed;
- Answering the
telephone lines and direct calls and transferring them to the respective
recipients for further action;
- Arranging for
departmental staff travel;
- Maintaining up
to date filing systems in the department and track file movement out of
the Office to ensure accountability of the file user;
- Receiving all
documents for notations or signature to be actioned by the respective
officers to ensure appropriate actions are carried out;
- Assisting in
staff welfare issues in the department to ensure staff needs areaddressed;
- Handling the
office imprest.
Requirements
- Minimum
relevant work experience of four (4) years;
- Diploma in
Secretarial Studies or its equivalent from a recognised institution;
- Kenya
Certificate of Secondary Education (KCSE) minimum mean grade of C or its
equivalent from a recognised institution;
- Certificate in
computer applications.
How To
Apply
