Job Purpose
- This position
is responsible for making entries into the books of account, carrying out
system reconciliations and processing of payments.
Key
Responsibilities:
Managerial
/ Supervisory Responsibilities
- N/A
Operational Responsibilities / Tasks
- Preparation and
generation of monthly and annual cash plans in IFMIS system in line with
approved budgets;
- Processing of
exchequer requests;
- Capture of
revenue in IFMIS Accounts Receivable module;
- Verification of
documents received for payment, ensuring that payee details are correct
and initiating payment for valid transactions in IFMIS;
- Transfer of
duly approved payments from IFMIS to CBK Internet Banking module for
onward transmission of funds;
- Capture and
reconcile all General Ledger accounts in the Commission accounting system
and IFMIS and clear IFMIS suspense accounts in a monthly basis;
- Reconcile IFMIS
cash book to Commission’s accounting system cash book on a monthly basis;
- Management of
used and unused accountable documents including ensuring proper filing and
retrieval of payment vouchers when required;
- Update imprest
and assets registers;
- Prepare audit
file and necessary audit schedules as required;
- Prepare monthly
and quarterly expenditure analysis, budgetary draft reports and any other
reports and returns that may be required;
- Carry out
reconciliation for system entries, statutory deductions, supplier payments
and any other reconciliations that may be required;
- Carry out petty
cash management activities including generation of cash withdrawal
requests in IFMIS, forwarding approved forms to CBK and subsequent
withdrawal and accounting of petty cash;
- Immediate
receipting and banking of money received to the respective Commission’s
bank account;
- Implement
internal controls and examine the payment process for accuracy;
- Provide
feedback to enhance business processes and initiate process improvement to
achieve operational excellence; and
- Develop
individual work plans, monitor own performance and seek requisite support
to ensure delivery of agreed targets.
Job
Dimensions:
Financial
Responsibility
- N/A
Responsibility
for Physical Assets
- Computer
- Office
furniture and equipment
Decision
Making / Job Influence
- Operational
- Analytical
Working
Conditions
- Office setting
with occasional travel out of office
Qualifications:
Academic
qualifications
- Bachelor’s
Degree in Commerce, Economics, Business Administration or related field
from a recognized university.
Professional
Qualifications / Membership to professional bodies
- Possess CPA or
ACCA qualification
Previous
relevant work experience required.
- Three (3) years
of work experience in a comparable organization
Functional
Skills, Behavioral Competencies/Attributes:
- Meets the
requirements of Chapter Six of the Constitution
- Ability to
deliver results in a complex and dynamic environment
- Ability to
identify customer needs, develop service standards and deliver service
excellence
- High level of
integrity and interpersonal skills
- Ability to work
with minimum supervision and under strict timelines
- High level of
attention to detail
- Knowledge of
relevant computer applications
- Excellent
analytical and communication skills
- Demonstrated
knowledge in accounting software and relevant computer applications
- Awareness of
relevant Legislation and applicable standards (IPSAS, IFRS and IAS)
How To
Apply
