Job summary
The Finance Officer is responsible for processing
financial transactions, financial management, and preparation of monthly
financial reports including the review and reconciliation of key accounts as
assigned.
Roles and responsibilities
- Validate data entries related to payments and receipts for
compliance and accuracy before approval and posting. Ensure correct coding
before posting.
- Timely processing of payments as detailed in the Service Level
Agreement. This shall include preparation of payment vouchers, bank
transfer instructions and cheques for signature and dispatch, stamping
invoices paid and filing.
- Timely preparation of Bank reconciliations and prompt
resolution of outstanding or reconciling items.
- Participate in the preparation of audit working papers for
both internal and external audits when they arise.
- Maintenance of Fixed Assets Register.
- Reviewing all payroll inputs from Human Resources and
forwarding to Finance Manager for review and approval.
- Processing of invoices in the Financial Management Information
System (FMIS).
- Ensuring proper administration of taxes; Withholding Tax and
VAT and payment of the same on a timely basis to the relevant authorities.
- Provide technical support on financial reporting matters to
the country offices. The periodic visits to the respective offices should
entail review of financial operations, financial records and preparation
of programme- specific financial reports for use by management.
- Perform any other assignment that may be given by the line
manager from time to time.
Corporate level responsibilities
- Apply the highest standards of controls and risk management
practices and behaviours and embed a positive risk and control culture.
- Demonstrate prudence, sound judgement and appropriate and
timely escalations in management of all types of risk (including fraud
risk) applicable to my role.
- Understand and comply with the relevant end–to–end processes
including applicable risks and controls.
- Seek to identify, understand and escalate risk
events/incidents/ issues on a timely basis focusing on fixing root–causes
and taking ownership of identified mitigating actions.
- Complete all relevant mandatory trainings within the
stipulated timeline.
- Participate in regular informal and formal reflection,
knowledge sharing and learning events. Document lessons learned and best
practices for knowledge sharing and learning.
- Promote and adhere to TMA’s core values and ensure compliance
with organisational policies and procedures.
- Maintain zero tolerance to bribery, fraud and corruption, and
ensure the immediate reporting of any corruption or suspect behaviour that
threatens TMA’s reputation.
- Adhere to the safeguarding policies and procedures and
immediately report any safeguarding concerns.
- Provide Corporate Resources support to the country office.
- Any other related responsibilities that may be assigned by the
line manager from time to time.
- Collaborate with communication unit to shape and monitor the
programmes communication plan in line with TMA’s Corporate Communication
Strategy and business plan, and visibility commitments to funding
agencies.
- Effectively communicate programme progress and results to
internal and external stakeholders and support in delivery of high-quality
outputs to ensure that TMA’s mission and vision are well communicated to
investors and stakeholders, and that TMA’s work motivates and inspires
donors, implementing partners and other stakeholders.
- Work closely with other functions including the Corporate
Affairs and Fundraising, Results and Impact, CEO’s office, Regional
Outcome areas to ensure that external communications are developed with
maximum impact and delivered against the results calendar and Corporate
strategy guiding work across the programme area and the organisation.
Academic and professional qualifications
- An undergraduate degree or postgraduate degree preferably a
Bachelor of Commerce in accounting or finance; and Certified Public
Accountant of Kenya (CPA-K) or equivalent professional accounting
qualification.
Work experience
- For undergraduate degree holders, at least five years of
progressive work experience and for a postgraduate degree, at least three
years of relevant work experience in a busy accounts department.
- Hands-on experience in the use of relevant accounting and MS
Office applications, preparation of financial statements and management
reports.
- Knowledge of accounting and practices of tax matters.
Technical skills and behavioural competencies
- Communicating effectively, both verbally and in writing.
- Good Planning and Organisational skills.
- Highly analytical, organized, conscientious, with high
attention to detail.
- Ability to work under pressure.
How To Apply
