Job Summary
The Accounts Intern, with the guidance of grants and
Finance Officer, will be responsible for efficiently executing finance and
accounting operations. The role is expected to ensure the Institute’s financial
and legal integrity within the framework of policies, procedures, and statutory
requirements. In addition, the intern will support program teams in complying
with donor rules and regulations and provide budgetary oversight on project
activities. The incumbent is expected to maintain appropriate books of
accounts, transaction activities, and relevant documentation
Duties and Responsibilities
Payment Processing
- Support the processing of payments including preparing
summaries for online transactions and M-Pesa bulk transactions.
- Verify and reconcile invoices with purchase orders and
receipts to ensure accuracy.
- Ensure compliance with financial policies and maintain
meticulous payment documentation.
- Understand donor requirements and ensure compliance
Record-Keeping and Filing
- Maintain organized and up-to-date financial records,
implementing efficient filing systems.
- Support with retrieving documentation, scanning and
photocopying.
- Engage in setting up the TISA ERP system.
Data posting
- Accurately post data in the accounting software
- Reconcile ledgers with donor reports
Bank Reconciliation
- Monitor and track transactions to ensure the accuracy and
currency of financial information.
- Any other support that may be requested from time to time
Required Skills and Experience
- Bachelor’s degree in accounting, Finance or a related field
from a recognized university.
- CPA finalist qualifications will be an added advantage
- Donor experience – basic experience in fund-based accounting
work is desired.
- A sound knowledge of accounting and financial management.
- Experience with accounting software, excellent accounting
knowledge, book-keeping forecasting, operations management, and
proficiency in MS Office, especially Pastel and Excel.
- Familiarity and understanding of the financial donor reporting
requirements.
Personal Attributes/Competencies
Creating & Innovating
- Produces new ideas, approaches, or insights; creates
innovative programmes; produces a range of solutions to problems; seeks
opportunities for organizational improvement; devises effective
initiatives.
Learning and Researching
- Rapidly learns new tasks, committing information to memory;
gathers comprehensive information to support decision-making; demonstrates
a rapid understanding of newly presented information; encourages
organisational learning approach; manages knowledge (collects, catalogues,
and disseminates knowledge).
Delivering Results
- Apply specialist technical expertise; develop job knowledge
through continuous professional development; share expertise and knowledge
with others.
- Sets high standards for quality; monitors and maintains
quality and productivity; works systematically, methodically, and orderly;
consistently achieves project goals.
- Works productively under pressure; controls emotions during
difficult situations; maintains a positive outlook; handles criticism well
and learns from it.
Adapting to change
- Adapts to changing circumstances; accepts new ideas; adapts
interpersonal style to suit different people and situations; shows
sensitivity to cultural and religious differences; deals with ambiguity
and uses the opportunities it presents.
How To Apply
Interested and qualified candidates are requested to
submit one document containing the cover letter and their CV with at least
three professional referees by via email to hr@tisa.or.ke.
