Emerge Egress Consulting is a HR Management & Training Consulting Firm established in 2017 based in Nairobi. In essence it focuses in Recruitment, Business & Marketing Strategy and Training Programs for various sectors. We partner with clients in various industries and sectors in order to meet their various needs.
Role Objective
This is a role where you can have immediate impact to
the organization and stakeholders. If you enjoy clearing road blocks and
proactively managing daily details of the Managing Director and be expected to
work cross-functionally across all functions.
Core Duties and Responsibilities
- Managing the Director’s calendar, diaries, scheduling
appointments, and coordinating meetings in a pro-active and efficient
manner.
- Preparing agendas, briefs, documents, presentations, and
reports for meetings.
- Assisting with personal tasks and errands as needed.
- Liaising with internal and external stakeholders on behalf of
the Director.
- Devising and maintaining office systems, including data
management and filing.
- Arranging travel, visas, travel itinerary, agenda, logistics
and accommodation for
- business trips and, occasionally, traveling with the Director
to take notes or dictation at meetings or to provide general assistance
during presentations.
- Screening and prioritizing incoming emails, calls and posts,
often corresponding on
- behalf.
- Coordinates office management activities.
- Determine matters of top priority and handle them accordingly.
- Takes and transcribes dictation.
- Set up equipment for the meetings as required.
- Ensure all secretarial and administrative work is handled
effectively.
- Support the Director and organisation in other day-to-day
tasks as well as personal errands as needed.
- Any other duties as assigned.
Job Specifications and Qualifications
- Bachelor degree in Journalism, Communication, Business
Administration or related area.
- At least 3 years of work experience as a personal assistant.
Key Competencies
- Proficiency in Microsoft Office Suite and relevant softwares
and presentation applications.
- Proactive
- Ability to manage a large and variable workload.
- Proficient organization and time management skills.
- Teamwork and People Skills
- Strong communication and interpersonal skills, both written
and verbal.
- High level of professionalism and integrity with a proactive
approach to problem-solving.
- Ability to maintain confidentiality and handle sensitive
information with discretion.
- Flexibility to adapt to changing priorities and work outside
regular business hours when necessary.
- Discretion, good judgment ability, honest, adaptable and
demonstrate high level of confidentiality.
- Flexible schedule with a commitment to attendance.
- Critical thinker who displays accuracy and attention to
detail.
- Ability to work under pressure and meet deadlines.
How To Apply
If interested in the position and meet the above
requirements, kindly send your CV on or before 06th August
2024 to the email careers@emergeegressconsulting.com and
indicate the position applied for in the subject line.
