Job Purpose:
- The Tender Administrator is responsible for managing the
tender processes within GI Business Development from initial request
through to contract award. This role involves coordinating and preparing
tender documentation, ensuring compliance with tender requirements, and
maintaining accurate records. The Tender Administrator works closely with
various departments to gather necessary information and ensure timely
submission of tenders.
Key responsibilities:
- Review and understand the tender requirements and coordinate
the preparation and submission of the tender documents.
- Liaise with internal departments, stakeholders, and external
partners to gather necessary information for tenders.
- Communicate tender updates, requirements, and deadlines to
relevant parties.
- Attend meetings and briefings related to tender submissions as
required.
- Ensure all tender submissions are accurate, complete, and
submitted on time.
- Maintain a comprehensive database of all tender-related
documents and correspondence.
- Ensure proper filing and archiving of all tender
documentation.
- Track tender progress and deadlines using appropriate tools
and systems.
- Ensure all tender submissions comply with the client’s
requirements and company standards.
- Conduct quality checks on all tender documents to ensure
accuracy and completeness.
- Stay updated on relevant regulations and standards affecting
the tender process.
- Prepare regular reports on tender activities and
outcomes.
- Analyze tender feedback and outcomes to identify areas for
improvement.
- Assist in the development and implementation of tender
strategies.
- Delegated Authority: As per the approved Delegated
Authority Matrix
- Perform any other duty as may be assigned by the General
Manager Business Development
Knowledge, experience and qualifications required:
- Bachelor’s Degree in a Business related field.
- Possess good data analysis techniques.
- Certificate of proficiency in insurance or progress in ACII or
AIIK is an added advantage.
- Knowledge of procurement processes and tendering
procedures.
- Ability to interpret and analyse tender documents and
contracts.
- Attention to detail and accuracy.
- Strong problem-solving and analytical skills.
- Team player with the ability to work independently.
- High level of integrity and professionalism.
- Excellent interpersonal and communication skills.
- Proficiency in Microsoft Office Suite and tender management
software
Security Policies and Legal Agreement
- To apply for any job online, you will be required to create
your profile by providing your personal, educational, professional
details. The information provided and the updates thereafter are
exclusively on voluntary basis and under the following terms and
conditions:
- You are responsible for maintaining the confidentiality of
your log-in credentials and for all activities which take place under your
account;
- By submitting your application electronically, you are
declaring that the information you are supplying is factually correct;
- Britam reserves the right to withdraw any offer of employment
or terminate your employment should any of the information provided in the
application be found to be false or misleading;
- You authorize Britam to refer to the information as your
expression of interest and/or application for the jobs you have
identified;
- Should you be shortlisted for interview you will be required
to bring original certificates of any qualifications listed on your
application;
- Britam is not bound to accept any applications submitted after
the closing date and time specified against the declared vacancies;
- Britam reserves the right to amend these terms and conditions.
It is your responsibility to regularly review them. Your continued use of
the E- Recruitment system signifies your agreement to the terms and
conditions as outlined herein.
How To Apply
