Commodity Accounting, G6, Mombasa
The Role:
To provide specialized support functions and/or
supervise staff performing standard supply chain processes and activities to
enable effective delivery of goods and services for all delivery modalities
Key Accountabilities
Based in the Sub-office in Mombasa, the Supply Chain
Associate – Commodity Accounting reports to the Supply Chain Officer (Warehouse
Manager). The Supply Chain Associate will provide broad cross-functional
support in a specific business stream and encompass both administrative and
operational support responsibilities, with a specific focus on data extraction
and analysis, and reporting.
- Provide specialized support to supply chain operations and
activities, following standard processes and contributing, directly or
indirectly, to the effective delivery of food assistance to beneficiaries.
- Coordinate requisitioning and ensure timely delivery of
commodities and supplies to authorized partners and destinations.
- Manage supply chain vendors’ contracting activities including
performance monitoring and measurement.
- Identify, resolve and/or provide recommendations on
specialised queries/requests for support, using initiative and following
standard processes, to ensure timely and accurate resolution of enquiries
with excellent client service mind-set.
- Oversee commodity accounting and ensure WFP corporate tools
and regulation are followed and used as required.
- Monitor and ensure data integrity in (Logistics Execution
Support System) LESS and all transactions are recorded in LESS on real
time manner and mitigate resolution of any issues affecting this during
operation.
- Ensure that accurate and complete accounting, reporting and
internal control systems are functioning and that all relevant records are
maintained.
- Consolidate preliminary data analysis, prepare accurate and
timely reports to supports supply chain planning to enable informed
decision-making and consistency of information presented to stakeholders.
- Ensure accurate and timely monthly physical inventories and
handle capture, reconciliation and clearance of the same.
- Coordinate nonfood item activities, tracking through excel and
(Relief Item Tracking Application) RITA system and
reconciliations.
- Coordinate documentation processing and disposal of non-fit
for human commodities
- Capacity building of WFP and third-party staff in LESS system
and WFP business process
- Provide first line technical support to WFP and third-party
staff before escalation to Country Office (CO) and Head Quarters (HQ).
- Act as the liaison between various units such as transport,
shipping, invoicing for coordinated LESS system operations.
- Monitor and ensure all vessels and shipments are fully
captured and reconciled.
- Contribute towards the development of supply chain plans and
processes ensuring compliance with wider supply chain policies and WFP
standards.
- Implement operational warehouse procedures and normative
guidance to manage WFP’s warehouse, handle inventory effectively through
corporate systems, and ensure loss mitigation.
- Support in coordinating warehouse operations and ensure all
aligned to standard business process.
- Plan and lead on implementation of innovative supply chain
operations, initiatives, and programs to ensure timely, efficient, and
cost-effective supply of direct or indirect food assistance.
- Participate in conducting vendor and market assessments and
engage with entities to assess and identify potential supply chain service
providers.
- Ensure timely and accurate preparation of daily operations
reports for invoicing warehouse activities.
- Supervise warehouse vendors activities and participate in
performance reviews.
- Coordinate LESS system credential issuance to third party
staff undertaking executions.
- Other as required.
Deliverables:
- Timely and accurate reports on stock inventory and movement
for the Mombasa corridor
- Ad-hoc reports for specific meetings: WFP Management, Donors,
targeted analysis
- Support on physical inventory planning and execution in the
system
- Provide trainings for internal and external audiences on data
management and reporting
- The incumbent will ensure effective and timely liaison with
internal and external counterparts at all stages of the operations
Qualifications And Experience:
- Education: Completion of
secondary school education. A diploma in Supply Chain, Logistics or
related area. A degree in Supply Chain, Logistics or related area is
desirable.
- Experience: Six
or more years of progressively responsible work experience in the relative
business stream with experience in general administrative work.
Knowledge and Skills:
- Experience maintaining corporate systems and running queries
on ongoing shipments, pipeline information, insurance claims, and food
stock.
- Experience in administering third party service providers’
contracts.
- Experience in compiling contract documentation.
- Experience in contract execution.
- Experience in budget monitoring and reporting.
Language: General Service: Fluency (level C) in English language.
How To Apply
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