Job objective
As
the Procurement Officer your key function is to effectively manage the
organization’s procurement process, ensuring the timely acquisition of goods
and services while maintaining quality and cost efficiency.
Your tasks and responsibilities
- Review IRNs from various farms, get at
least three price quotations from approved suppliers and availability
confirmation and submit to PM/D for approval.
- Place orders(electronically) and monitor
to ensure timely delivery. Lead time is critical.
- Ensure that an electronic delivery is
raised for goods delivered and sent to the relevant recipient.
- Ensure the recipient sends an electronic
GRN back to head office within the same day.
- Ensure payments are allocated on opening
balances and System supplier’s accounts are tying
- Maintain accurate records of procurement
transactions, contracts, and vendor
- information. IRNS/quotations and copies
of LPOs should be properly filed.
- Ensure complete documentation is
forwarded to accounts within the shortest time possible.
- Ensure procurement activities comply with
company policies and legal requirements.
- Ensure suppliers adhere to ethical and
sustainable practices.
- Consider environmental impact in
procurement decisions.
- Maintain optimal inventory levels while
minimizing carrying costs.
- Collaborate with other departments to
forecast demand accurately.
- Conduct an announced stock take across
the group.
- Analyze costs and identify opportunities
for savings.
- Continuously seek ways to improve
procurement efficiency and reduce costs.
- Develop backup plans for critical
supplies.
Qualifications
- Bachelor’s degree in Supply Chain
Management, Procurement, Business
- Administration, or a related field.
- Minimum of 3-5 years of experience in
procurement or supply chain management.
- Experience in agricultural procurement or
a related industry is preferred.
- Strong understanding of procurement
processes and best practices.
- Proficient in using electronic
procurement and inventory management systems.
- Ability to analyze costs and identify
cost-saving opportunities.
- Strong organizational skills with the
ability to maintain accurate records and documentation.
- Knowledge of ethical and sustainable
procurement practices.
- Familiarity with legal and regulatory
requirements in procurement.
- Ability to manage and optimize inventory
levels.
- Excellent communication and collaboration
skills to work effectively with suppliers and internal departments.
- Proficient in Microsoft Office Suite
(Excel, Word, Outlook) and procurement software
- Attention to detail and accuracy.
- Strong problem-solving skills and the
ability to develop contingency plans.
- Ability to work under pressure and meet
tight deadlines.
- High level of integrity and commitment to
ethical practices.
How To Apply
