Responsibilities
- Process accreditation of new staff members and their
dependants, consultants and interns. Ensure the timely issuance of
diplomatic identity cards, personal identification numbers and exemption
from work permits and endorsement of the same in their passports. Process
the submission of notification of departure to the Ministry of Foreign
Affairs for those leaving the country. Monitor and follow up delays.
- Process duty-free privileges for subscribing agencies and
entitled staff, consultants and other clients as per the host country
agreement. These include but are not limited to: (a) The issuance/renewal
of driving license’s for clients. (b) Registration of clients’ official
and private vehicles. (c) Transfer/disposal of the above-mentioned
vehicles. (d) The issuance and retrieval of number plates for the
above-mentioned vehicles. (e) Processing of official V.A.T. exemptions,
annual V.A.T. blanket exemptions for staff members and individual staff
members’ V.A.T claims. (f) Issuance of temporary and annual airport passes
for the eligible clients.
- Process renewals of diplomatic identity cards, work permit
exemptions, driving licenses upon their expiry. Monitor and follow up
delays with the relevant host government department.
- Prepare briefing notes for all new clients on immigration
formalities, duty-free and tax exemption privileges, ensure that the
information is continuously updated, and guide the clients accurately.
- Ensure the accuracy of the data entered into HCSU’s IT systems
– Track the expiry dates of documents, work permits, and remind the
affected staff members to initiate action for renewal of the same in good
time. Be responsible for the maintaining of up-to-date, accurate and
consistent content in the host country relations unit website (including
the forms and guidelines).
- Exercise professionalism, tolerance, mental alertness and
diplomacy daily while dealing with issues of urgent and sensitive nature
that require an above-average stress threshold level. Draft
correspondence, note verbale, covering letters and perform any other
duties as may be assigned by the Chief from time to time.
- Assists with the collection and analysis of data as well as
preparation of data presentations and reports for information sharing,
responding to queries, knowledge management, planning and decision making.
8. Assists with visualizations and updating information material such as
web pages or brochures. 9. Performs other related duties as assigned.
Competencies
Professionalism:
- A practical understanding of the Host Country Agreement (HCA)
of 1975 between the Government of Kenya and the UN.
- Thorough knowledge of and proven ability to work with office
administration/management principles, preferably in the service provision
business.
- Ability to perform analysis, modeling and interpretation of
data in support of decision making.
- Shows pride in work and in achievements.
- Demonstrates professional competence and mastery of subject
matter. Is conscientious and efficient in meeting commitments, observing
deadlines and achieving results. Is motivated by professional rather than
personal concerns.
- Shows persistence when faced with difficult problems or
challenges.
- Remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work.
Accountability
- Takes ownership of all responsibilities and honors
commitments, delivers outputs for which one has responsibility within the
prescribed time, cost and quality standards.
- Operates in compliance with organizational regulations and
rules.
- Supports subordinates, provides oversight and takes
responsibility for delegated assignments.
- Takes personal responsibility for his/her own shortcomings and
those of the work unit, where applicable.
Client Orientation
- Considers all those to whom services are provided to be
“clients ” and seeks to see things from clients’ point of view.
- Establishes and maintains productive partnerships with clients
by gaining their trust and respect; Identifies clients’ needs and matches
them to appropriate solutions.
- Monitors ongoing developments inside and outside the clients’
environment to keep informed and anticipate problems.
- Keeps clients informed of progress or setbacks in projects.
Meets timeline for delivery of products or services to client.
Qualifications
Education
- Completion of a high school diploma or equivalent is required.
- Supplementary training in a field relevant to the post is
desirable.
Work Experience
- A minimum of seven (7) years of relevant working experience,
with at least three (3) years of hands-on experience in the administration
of privileges and immunities of international/diplomatic organizations in
Kenya is required.
- The minimum years of relevant experience is reduced to five
(5) years for candidates who possess a first-level University degree.
- Experience working with ALL the following e-government
systems: Integrated Protocol Management Information System (IPMIS),
eCitizen platform/National Transport and Safety Authority (NTSA), The
Republic of Kenya electronic Foreign National Services (eFNS) and iTax is
required. Working knowledge of UN policies, procedures, and operations as
they relate to the daily operations in the administration of privileges is
desirable. Proficiency in the use of desktop publishing software is
desirable.
- One (1) year or more of experience in data analytics or
related area is desirable.
Languages
- English and French are the working languages of the United
Nations Secretariat.
- For the position advertised, fluency in English and knowledge
of Kiswahili/Swahili is required. NOTE: “Fluency equals a rating of
“fluent” in all four areas (read, write, speak, understand), and ”
Knowledge of” equals a rating of ” confident” in two of the four areas.
Deadline: Jul
2, 2024
How To Apply
 G-6 Job in Kenya - UN){kind=link}