Job Title: Project Officer
Hiring Organization: Plan International
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full Time
Salary: KES
Date Posted: 07/12/2024
The
Organisation
Founded
in 1937, Plan International, Inc. (“PII”) is a globally recognized non-profit
dedicated to advancing children’s rights and gender equality in both
humanitarian and development contexts. With over 80 years of experience, Plan
International addresses the root causes of challenges faced by girls and
vulnerable children, working in 70+ countries. The organization collaborates
with children, young people, supporters, and partners to create a just world,
acknowledging that the potential of every child is often hindered by poverty,
violence, exclusion, disasters, and discrimination.
About The Role
The main
purpose of this position is to support and manage the implementation of the
project activities in line with the approved project documents (project
proposal and outlines) in line with donor requirements. S/he is responsible for
the conceptualization, development and execution of the project activities as
per the approved activity plans. Responsibilities also include active
participation in design, implementation, monitoring and reporting on the
progress of project activities in line with the detailed implementation plan.
The Project Officer will be responsible for collecting project information and
building a database of project outcomes during the execution of the project.
Guided by the Plan Kenya gender framework, the incumbent will ensure gender
considerations are applied in all project cycle management aspects.
Accountabilities
And Main Work Activities
Planning,
strategy and policy (30%)
- Ensure Safe and
Inclusive Cities Project is effectively implemented to contribute to the
project outcomes and results are realised.
- Take lead in the
implementation of the Safe and Inclusive Cities project in a gender
transformative approach as per the country and Global strategies.
- Facilitate
consultation, participation and feedback to the community in relation to
Plan programs and policies.
- Coordinate the
development and harmonization of implementing annual and quarterly costed
work plans in accordance with Plan’s financial years.
- Ensure smooth
and synergized day-to-day implementation of all Safe and Inclusive Cities
field activities.
- Coordinate
regular (weekly/monthly) review meetings with Safe and Inclusive Cities
field teams and implementing partners.
Programme
Implementation, Project Design and influence (20%)
- Ensure effective
participation of all project beneficiaries and communities in project
cycle for the achievement of outcomes.
- Maintain close
collaboration with local partners – Youth Led Organisations, Community
based Organisations, religious leaders and all relevant stakeholders
- Train and
support youth ambassadors, safety champions to participate in relevant
forums at local and national level.
- Influence
stakeholders to address the varied and complex root causes of the issues
that impact adolescents and youth (15-25) lives. Especially governance,
safety and violence prevention, SRHR and economic empowerment.
- Consolidate/write
project periodic reports in line with the laid down donor requirements and
Plan standards.
- Work with the
communication department to document project achievements and lessons
learnt through stories of most significant change.
- Contribute to
documentation and sharing of best practices with all stakeholders on the
project outcomes.
- Work with
relevant staff to ensure all logistics and procurement are done according
to Plan’s and donor policies in a timely manner. This will include the
development of yearly procurement plans.
- Participate in
relevant stakeholders’ forums, technical working groups and coordination
forums at the County level as may be required.
- Facilitate
access to relevant and accurate information on the Safe and Inclusive
Cities project to all project stakeholders and partners.
Networking
and Collaboration (15%)
- Engage and
maintain cordial stakeholder relationships throughout the project cycle
for effective project delivery and achievement of the Safe and Inclusive
Cities Project deliverables.
- Management of
project implementing partners to effectively deliver on Safe and Inclusive
Cities project delivery.
- Maintain a high
level of external communication and contact at the community and county
levels.
- Build and
strengthen working relations with local structures (Government, partners,
local administration, schools, Youth groups, among others) and ensure
their participation and support to project activities.
- Conduct capacity
gaps assessment with implementing partners and develop capacity building
plans for mutual development to enhance effective project delivery.
Quality
improvement and standards (10%)
- Deliver timely
and quality SAIC project deliverables as per monthly and quarterly
schedules.
- In liaison with
the M&E officer, ensure SAIC project activities and outputs are
regularly tracked towards the realization of results and appropriate
remedial measures are in place to ensure project implementation is always
on track.
- Work with the
M&E and Research and Learning and Knowledge management team in
documenting project best practices and lessons learnt.
- Facilitate and
coordinate joint reflection sessions with SAIC Project implementing
partners, beneficiaries and stakeholders to inform programming/improve on
quality of interventions.
Financial
Management (10%)
- Support
implementing partners to develop quarterly and monthly activity costed
plans and budgets as per donor approved work plan and ensure all
activities are on track with appropriate scheduling to meet timelines.
- Monitor
expenditures per interventions and ensure compliance with approved budget.
- Review
expenditure reports on a monthly basis.
Accountable
for the management of the project budgets Risk Management (5%)
- Develop risk
assessments for the project and put in place mechanisms to mitigate/manage
the risks during the implementation phase.
- Safeguarding
Children and Young People (Safeguarding) and Gender Equality and
Inclusion
(GEI) (5%)
- Understands and
puts into practice the responsibilities under Safeguarding and GEI
policies and Plan International’s Code of Conduct (CoC), ensuring that
concerns are reported and managed in accordance with the appropriate
procedures.
- Leads the
orientation of programme staff to ensure that they are properly inducted
on and understands their role in upholding Plan International’s
safeguarding and GEI policies;
- Ensures that
Plan International’s global policies for Safeguarding Children and Young
People and Gender Equality and Inclusion are fully embedded in project
design, during implementation and as principles applied in day-to-day work
of Programme team;
- Ensures that
Plan Kenya contributes to Plan International’s global efforts to ensure
safeguarding and GEI, including making sure that relevant reporting and
data are submitted.
Other
duties (5%)
- As assigned by
the supervisor.
Qualifications/
experience essential:
- Bachelor’s
degree in Arts, Social Sciences, Education or Development Studies.
- At least 3
years’ experience in project implementation/coordination
- Minimum of 3
years working in Urban settings.
- Strong knowledge
of community development with focus on youth programming in the areas of
economic empowerment through green entrepreneurship, urban safety and
SRHR.
- Experience in
partnership management. Managing diverse CSOs (Youth led organizations,
CBOs, local and regional NGOs) and managing partners
- Conversant with
children and youth safeguarding strategies.
- Knowledge in
donor reporting and grants management mechanisms.
- Skills in
managing project implementation and monitoring is critical
- Strong
facilitation, coordination and report writing skills
- Community
mobilization and organization, networking, partnership development and
management skills
- Good
communication and negotiation skills
- Good
interpersonal, relationship and team working
- Conflict
Management skills
- Demonstrated
competence in computer applications.
Qualifications/
experience desirable:
- Knowledge in
partnership management and donor reporting mechanisms (will be an added
advantage)
- Languages
required
