Job Title: Monitoring and Evaluation Officer
Hiring Organization: Plan International
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full Time
Salary: KES
Date Posted: 07/12/2024
The
Organisation
Founded
in 1937, Plan International, Inc. (“PII”) is a globally recognized non-profit
dedicated to advancing children’s rights and gender equality in both
humanitarian and development contexts. With over 80 years of experience, Plan
International addresses the root causes of challenges faced by girls and
vulnerable children, working in 70+ countries. The organization collaborates
with children, young people, supporters, and partners to create a just world,
acknowledging that the potential of every child is often hindered by poverty,
violence, exclusion, disasters, and discrimination.
Plan International Kenya
Plan
International Kenya (PIK), operational since 1982, focuses on long-term
development. Collaborating closely with local communities and governments, PIK
implements programs to enhance the well-being of children in areas such as
Nairobi, Machakos, Kajiado, Tharaka-Nithi, Siaya, Kwale, Kilifi, Homa Bay,
Kisumu, Tana River, Turkana, Marsabit and Isiolo.
Under the current Country Strategy (July 2021 – June 2026), PIK aims to end
teenage pregnancies and gender-based violence against girls. This goal aligns
with four strategic objectives:
Sexual
and Reproductive Health and Rights (SRHR): Improve access to SRHR services and
information to reduce teenage pregnancies and harmful practices in Kenya.
Prevention and Response to Gender-Based Violence: Ensure functional child and
girls’ rights protection mechanisms to prevent and respond to all forms of
violence and abuse.
Protecting Girls and Young Women in Crisis and Climate Change Adaptation:
Minimize the impact of disasters on girls, young women, families, and
communities.
Youth-led and Innovative Partnerships for Job Creation: Build a stronger
ecosystem for youth employment and entrepreneurship, particularly for
vulnerable young women, fostering job seekers and creators.
About
The Role
The
SDC-GBV Horn of Africa project, is a new 4-year project that will be
implemented in Isiolo County. The project’s intermediate outcomes are (1)
Women, men, girls, and boys increasingly recognise, prevent, report and address
GBV, and 2) Governments, formal and informal WLOs at national and local levels
deliver quality GBV prevention and responses.
It will ride on the Gender and Inclusion Approach, which is a gender
transformative and inclusive approach. This approach attempts to tackle root
causes of vulnerability and inequality and promote equal rights whether in a
humanitarian or more developmental context. The anticipated project activities
implementation will consider the different needs of targeted girls and women
and contribute for addressing the root causes of gender inequality and
exclusion.
The Monitoring and Evaluation (M&E) Officer will be charged with the
responsibility of coordinating and managing the project related monitoring and
evaluation activities in the selected sites of Isiolo. The role has an
assignment to drive project Data Quality Assurance and specific data
requirements for projects/programmes as well as tracking and reporting on
project outcomes and impact of the project interventions. The role will ensure
the Implementing partner is technically supported to required MERL management
standards. The M&E Officer will enable documentation of project best
practices, lessons learnt and project learning. He/She will work towards
profiling project work and impact stories.
Accountabilities
And Main Work Activities
Monitoring
Implementation and M&E coordination at strategic level (20%)
- Support in the
design and implementation of the monitoring and evaluation frameworks of
the project and information system to track delivery against targets,
outcomes and impacts
- Ensure the
execution of functional M&E framework based on tracking of outcomes
and impacts
- Ensure the
activity monitoring logs are well kept in a quick and easy to access and
retrieve
- Analysis of data
collected for assessment of progress and areas of improvement and overall
data management
- Support in
developing monitoring tools to track project performance and ensure the
partner is well supported to align to the standards, the Theory of Change
and the M&E Plan
- Monitor and
evaluate overall progress on achievement and sustainability of results
- In liaison with
project team, coordinate periodic reporting, monthly, quarterly,
half-yearly and annual progress on all project activities.
- Manage and
conduct quantitative and qualitative monitoring, evaluations and studies
among program beneficiaries and other stakeholders.
Quality
improvement and standards (30%)
- Track
implementation of indicators and sets of measures of sustainability and
success to generate reliable evidence for project improvement
- Uses on-going
project monitoring and assessment reports, working closely with project
teams to improve the quality of implementation and adapt project design.
- Provides input,
information and statistics for quarterly, annual and other reports to
Project Management
- Employs data
quality management standards through use of appropriate data collection
tools, data management and analysis methods
- Establishes and
manages a performance monitoring and evaluation framework with specific
goals, outcomes, inputs, outputs, processes, indicators, data needs and
sources as well as reporting templates and frequency, for effective
monitoring, reporting and updating of the progress of the project.
Documentation,
Data management, Learning and Knowledge management (30%)
- Supports project
team and partner to develop case studies, change/impact stories to inform
projects achievements
- Provide advice
to the partners and project team on improving project performance using
M&E findings.
- Leads and
conducts analysis of quantitative data as well as qualitative data on all
project inputs, outputs and outcomes to inform project management
- Dissemination of
Monitoring Reports for internal and external audiences
- Supports the
Project Manager to respond to Senior Management or donor data queries in
an -accurate and timely manner
- Ensures all the
data is disaggregated by sex, age and disability and that all the studies
are gender responsive
- Responsible for
supporting from a gender perspective, data collection, analysis and
utilization across all programs at the hub level, based on the standard
tools.
- Facilitates and
supports the documentation of best practices and lessons learned from
project outputs for audiences within and outside Plan International
- Leads the
project team in developing case studies and change stories periodically.
- Identifies and
documents interventions and initiatives, and knowledge management products
that can be replicated or scaled up.
Capability
Strengthening through knowledge sharing, networking and coaching (10%)
- In liaison with
the Project Coordinator, reviews M&E findings and best practices and
disseminates information to stakeholders to facilitate evidence-based
planning, learning and informed decision-making
- Promote
individual, Organizational and Implementing Partner learning through
systematic reflection processes, documentation, dissemination and
knowledge management.
- Support coaching
and training of project staff and partners for improved MERL practices in
response to needs.
- Builds,
maintains and engages in internal and external MERL partnerships and
networks.
- Builds capacity
of the project implementation team, including partner in M&E data
collection, analyses, verification and reporting
- Safeguarding
Children and Young People (Safeguarding) and Gender Equality and
Inclusion
(GEI) 5%
- Understands and
puts into practice the responsibilities under Safeguarding and GEI
policies and Plan International’s Code of Conduct (CoC), ensuring that
concerns are reported and managed in accordance with the appropriate
procedures.
- Leads the
orientation of programme staff to ensure that they are properly inducted
on and understands their role in upholding Plan International’s
safeguarding and GEI policies;
- Ensures that
Plan International’s global policies for Safeguarding Children and Young
People and Gender Equality and Inclusion are fully embedded in project
design, during implementation and as principles applied in day-to-day work
of Programme team;
- Ensures that
Plan Kenya contributes to Plan International’s global efforts to ensure
safeguarding and GEI, including making sure that relevant reporting and
data are submitted.
Others
(5%)
- As assigned by
the supervisor
Qualifications/
experience essential:
- Minimum of a
University Degree in Social Science, Economics, Statistics, Development
studies or any other related field from a recognized university.
- At least 3 years
of demonstrated successful coordination of M&E functions and
experience
- Grounded
understanding of qualitative and quantitative methodologies in research
and evaluation
- Experience with
database design and management including advanced use of Excel and data
analysis and entry packages including at minimum SPSS, Stata, R, Epiinfo,
Atlas-Ti, CSpro and the use of KOBO Collect platforms for data collection
- Experience in
Gender programs and their application into the design, monitoring, and
evaluation in development projects and programs is an added advantage,
- Strong
demonstrable levels of knowledge of and experience with gender sensitive
research design, performance monitoring, impact evaluation, and / or
social research methodologies
- Demonstrated
experience on Impact reporting
Qualifications/
experience desirable:
- Evidence of
experience in development of longitudinal real time data bases including
online application for management of data
- Experience in
advising / coaching individuals, teams and / or organisations in M&E
system design, research methodologies, research design
- Previous
experience with mobile data collection (Kobo, ODK, CsPro) and GIS mapping
an asset
- Experience in
the application of MER systems and frameworks including theory of change
and logical frameworks
Languages
required
- Excellent
written and verbal communication skills in Kiswahili and English. Northern
dialect is an added advantage.