Job Summary
The Procurement Officer is responsible for ensuring
that procurement management is conducted effectively within MWA Kenya to
achieve the organization’s objectives. The Officer will be responsible for
providing responsive and high-quality service to address procurement needs and
issues, including supplier management, contract negotiations, and inventory
control. The Officer will report to the Finance and Operations Manager.
Responsibility
Implement MWA’s procurement policies, regulations,
and procedures, and occasionally conduct staff trainings on these policies.
Maintain an up-to-date database of suppliers/vendors
Establish and maintain relationships with suppliers
to ensure high-quality and timely delivery of goods and services.
Timely preparations of Framework Agreement and
contracts and ensuring key requirements are incorporated to safeguard the
organization against risk exposure.
Negotiate terms of contracts, pricing, and delivery
schedules with suppliers.
Evaluate supplier performance based on quality, cost,
and delivery reliability.
Serve as Secretary to the Procurement Committee,
maintaining safe custody of procurement records and managing meetings.
Prepare local purchase orders, service orders, and
contracts for review and approval based on bid committee deliberations.
Negotiate and review performance levels with suppliers and end users, identifying remedial actions for a reliable supply chain.
Work closely with the program team to understand
their procurement needs and provide support as necessary.
Coordinate with the finance department to ensure
timely payment of invoices and resolution of any financial discrepancies.
Required Qualifications and Experience:
Bachelor’s degree in Purchasing and Supplies,
Procurement, or a related field.
Certification from the Chartered Institute of
Purchasing and Supplies (CIPS) or equivalent from a reputable institution.
Membership in a reputable professional body (KISM,
CIPS).
Minimum of 4 years’ experience in procurement roles
in a non-governmental Organization.
Experience working in donor-funded projects such as
USAID and Swiss Agency for Development and Cooperation funding is an added
advantage.
Experience in IT equipment management in an office
set up is an added advantage.
Personal Skills & Abilities
Strong relations management abilities. Ability to
relate with people at all levels, both internally and externally. Strategic in
how you approach each relationship.
High professional ethics and integrity
Training and knowledge in IT Added Advantage
Proficiency in Microsoft Office Suite and other
relevant software. Added Advantage
Strong customer service ethic and abilities.
Ability to maintain confidential information.
Initiative-taking, resourceful, solutions-oriented,
and results-oriented.
Excellent communication skills.
Ability to respond effectively to time-sensitive
demands and inquiries.
Ability to manage and prioritize multiple concurrent
bids.
Strong problem-solving skills and analytical ability.
Strong written and verbal communication skills in English
and Kiswahili.
Strong team player with the ability to engage staff
at all levels in a professional manner.
Excellent organizational skills and a proactive,
self-directed individual
How to Apply
Interested candidates should submit applications via
email to mwak.jobs@mwawater.org with the email subject as Procurement
Officer by 15th July 2024. The application should
include a cover letter, a detailed CV with three references. Female candidates
are highly encouraged to apply.
