Job objective
Managing every aspect of the employment process,
employee relations and people management while promoting a positive work
environment by fostering collaboration, open communication, and employee
engagement. The HR & Administration officer will also coordinate
administrative tasks relating to office management, occupational health and
safety and other relevant employment compliance requirements
Your tasks and responsibilities
- Lead the development and implementation and recommending of
updates of HR and office management policies and procedures.
- Lead in job postings and candidate sourcing, coordinate
interview schedules and communicate with candidates through the hiring
process.
- Coordinate new employee onboarding process.
- Maintain and update employee contracts, records and files,
ensuring accuracy and confidentiality in line with the data protection
act.
- Process payroll and manage employee benefits as per the
company policy.
- Coordinate training sessions, workshops, and employee
development programs.
- Maintain a positive and helpful HR presence within the
organization. Counsel employees with social, disciplinary and performance
issues and where necessary refer such employees to the HRM where
necessary.
- Respond to supervisor and employee enquiries on all routine HR
and office administration matters.
- Assist in ensuring compliance with labor laws, regulations,
and company policies.
- Process personnel changes, including promotions, transfers,
and terminations.
- Draft, proofread, and edit HR correspondence and other written
materials.
- Manage and respond to HR-related emails and inquiries promptly
and professionally.
- Utilize HR software and systems for data entry, record-
keeping and periodically reporting to the senior management.
- Oversee work time attendance, punctuality and monitor absences
for example, annual leave, sickness, off days are tracked and reported.
- Actively engaged and involved in employee performance and
evaluation.
- Organize and maintain cleanliness of the HR office or
workspace. Coordinate and monitor the office operating costs against the
budget
- Maintain files for all administration in an organized manner,
including Purchase Orders, courier waybills etc.
- Oversee premises and lease management for the office and
Manage office space.
- Ensure that all health and safety measures are implemented,
communicated and monitored and that Office premises comply with
legislative requirements.
- Ensure that full office security measures are always in place,
including procedures for staff and visitors. Ensure that the Office
premises comply with legislative requirements.
- Ensure proper supply of stationery stock, office supplies for
office use.
- In liaison with the finance team keep assets register.
- Ensure that all office equipment is kept in good order and
maintained regularly. Manage local insurance provision for furniture and
equipment together with IT.
- Supervise and support Administration Assistant, IT Support and
the office Assistants, reinforce good communication with all
administration employees
Your profile
- Minimum 4 years’ experience in a similar role
- Team leadership skills
- Proficiency in using office software and HR systems
- Knowledge of HR policies, procedures, and employment laws
- Experience in office administration and HR support
- Bachelor’s Degree in HR and Administration or A Higher
National Diploma in HR Management with relevant experience in the
industry.
- Good working knowledge of labour laws
How To Apply
