Job Description:
This position is critical to the finance department
of the organization. The grant accountant is the primary point of contact when
it comes to providing technical support in Grant Accounting and ensuring
compliance to Grants regulations and relevant financial policies. This
individual will provide support to various projects including budgeting,
reporting and risk management, ensuring that terms and conditions of the grants
are met. The candidate will have good collaboration, computer and analysis
skills.
Major Responsibilites
Financial Reporting and Accountability
- Prepare financial reports in compliance with donor
requirements and World Vision policy and ensure timeliness and accuracy.
- Provide leading role in ensuring Labor Distribution
reports/Timesheets are prepared every month by relevant staff.
- Provide timely response to queries arising from financial
reports.
- Advise project managers on grant financial reports and tackle
any outstanding issues in a timely manner.
- Participate in preparation of Quarterly Financial reports and
financial analysis to the various stakeholders.
- Conduct end-year Account 325 and 180 reconciliations to ensure
accurate balances are reported and year end entries are accurate
- Ensure Income and expenses are accurately allocated to Support
offices by conducting monthly reconciliation of Sun Systems and Financial
report Funding Source (T4) balances.
- Ensure timely submission of Settlement Advice (SAs) to Support
Offices for income received from WFP and ensure the entries are properly
booked in SunSystems.
- Prepare monthly reconciliation of CSS uploaded vs PBAS
commitments.
Budget Management and Control
- Ensure budget control by adequately checking all costs that
are chargeable to grants are reported.
- Prepare fully coded project budgets for financial reporting.
- Participate in grants proposal development and extensions, by
providing technical support in development of grant budgets that are in
line with effective implementation of grants, donor requirements and World
Vision policy.
- Ensure spending is within the budget limit to control
overspending within projects
- Review Field Financial Documents/Sub-grantee documents
regularly to ascertain the level of internal controls in the financial
process.
- Update Horizon database and Post Budgets in World Vision
Financial System (SUN) in a timely manner and as per WV guidelines.
- Continuously monitor budget commitments for projects and
advise Project Manager on any significant occurrences.
Policy Management and Internal Controls
- Monitor grant periods and ensure that grant phase out
financial requirements are adequately met and grants are smoothly phased
out.
- Review all payments related to grants to ensure they are
within the policy, adhere to internal control standards and donor
requirements.
- Sub-grantee monitoring.
Risk Management
- Ensure audit process runs smoothly by providing accurate
information in a timely manner and that there are no questioned
costs/Qualified reports
- Ensure Grants finance issues picked during the audit and
recommendations thereof are implemented as per policy.
- Continuously review the grants finance risk register and
mitigating controls to ensure that emerging risks are being addressed.
- Contribute towards the effort of creating awareness to
implementing staff/partners on grants regulations through training,
meetings and monitoring.
Record Keeping
- Ensure Grant Accounting records and their completeness.
- In line with World Vision policy, timely upload of Financial
and Audit reports in the FFR database.
- Maintain correspondences with relevant stakeholders
- Update the resource centre (BOX) as required and with
new information.
Knowledge/Qualifications For The Role
Required Professional Experience
- Minimum of 4 years’ experience in a NGO.
- Experience should include proposal budget development,
financial reporting and post award management. A good understanding of the
full life cycle of a grant.
- Detailed knowledge of USAID regulations (2 CFR 200), EU, UN ,
DFAT, FAO, DRA, Irish Aid, GFFO, BMZ and GAC regulations.
- Experience in sub-grantee management and capacity
building
- Understanding of US GAAP
- Advanced excel and analytical skills (Dashboard reporting,
Power BI)
- Computer software skills like Sun Systems is highly preferred.
- Knowledge of the Somalia context is an added advantage.
Required Education, training, license, registration,
and certification
- Holder of a Bachelor’s degree (Accounts or Finance)
- Qualified Accountant-Minimum CPA/ACCA Part3 (finalist)
- Proficiency in Computer applications (Excel, Sun systems, Word
etc)
Preferred Knowledge and Qualifications
- Sun Systems
- Advanced Excel
- Multilateral and Government grants.
Travel and/or Work Environment
Requirement
- Office based with frequent travel to the field.
- 30% International travel is required.
- On call: At times
How To Apply
