Principle Accountabilities
Managing Contracts and Documentation Risk
- Ensure provision of Legal advice to the business on all
legally binding contracts and documents so as to ensure the company is
covered against loss and breach.
- Ensure provision of consistently robust advice to the Group
CEO, EXCO, Board and Shareholders on key strategic projects.
- Ensure safe custody of all contracts and maintenance of an
accurate record.
Guidance to management and board on governance
matters.
- Provide Legal guidance to the board on all governance matters
in line with CMA & CBK requirements.
- Foster the right culture for compliance monitoring in line
with legislation, regulatory requirements.
- Identify strategic and operational legal risks, ensure
mitigation strategies are in place, and as appropriate, take action to
minimize any actual potential impact.
- Engage with peers, vendors, regulators and outside
professionals to stay abreast of current trends and innovations applicable
to the banking environment.
- Ensure a self-assessment of the compliance with the CMA
Corporate Governance Code is prepared on an annual basis and submitted to
the Regulator by 30th of April each year.
- Ensure a Board Evaluation is undertaken annually, to assess
the performance of the Board, the Board Committees, the Directors and the
Company Secretary, and the report submitted to the Regulator, CBK, by the
31st of March each year.
- Ensure a Governance audit and a legal and compliance audit is
undertaken in line with the Regulatory requirements.
- Ensure maintenance of a recommendation’s tracker capturing the
gaps identified in the Board Evaluations, CMA assessment report,
governance audit, legal and compliance audit, ensuring that adequate
measures are factored for necessary compliance with Regulatory
requirements on an ongoing basis.
Management of External Law Firms
- Oversee the periodic review of the performance of external
Bank lawyers to ensure compliance with Serve Level Agreements (SLA) and
ensure turn-around (TAT) time is within range and HFC costs that may incur
due to delays.
- Ensure all external law firms have current professional
indemnities on a continuing basis in order to protect the Bank’s
interests.
Management of Litigation Risk
- Oversee the proper representation of the Bank in legal cases
appearing before the courts so as to save the company any damages and
effectively manage the litigation portfolio.
- Ensure, where possible, matters are resolved through
alternative dispute resolutions methods in the interests of timely closure
of matters to reduce litigation costs.
- Proactively manage the legal costs to ensure that they do not
exceed the budget allocated annually.
Company Secretarial Support
- Provide secretarial services to the Board and subsidiary
companies for proper planning of all Board & AGM meetings and for
record keeping.
- Ensure Agendas, Minutes and Board packs are shared with Board
Members at least seven days before the scheduled date of the meetings.
- Ensure filing of annual returns with the Companies Registry
and any changes in directorships.
- Ensure maintenance of up-to-date requisite registers, being
Director’s register, Directors’ residential addresses, conflict of
interest register, register of members, register of ultimate beneficial
owners.
Managing the Shareholder records (Outsourced)
- Oversee the Shares function.
- Maintain accurate and up to date shareholder records whilst
facilitating timely and effective communication between the Company and
Shareholders.
- On an annual basis, ensure compliance with the Unclaimed
Financial Assets legislation on surrender of unclaimed dividends and
maintenance of a good record thereof.
Management of the Company Seal and Securities
register
- Ensure proper custody of the Company seal and report
periodically to the Board on the use of the Company Seal.
- Ensure proper safe custody of securities and all legal
documents pertaining to the business.
- Periodically, as may be determined by the Executive Committee
of Management (EXCO) and the Board, ensure a collaterals audit of all Bank
securities is undertaken.
- Oversee the development of a tracker for all gaps identified
in the securities audit and ensure a remediation plan is put in place and
timelines agreed for compliance, in order to protect mitigate the risks
identified and minimize the costs attendant to the risks materializing.
Key Competencies and Skills
General Competencies
- Interpersonal Style – Has a personal commitment to
organizational excellence, displays honesty, integrity, and a strong sense
of ethics in all decisions and actions.
- Maintains a positive non-threatening presence which commands
respect from staff, leadership and stakeholders.
- Personal Organization – Manage competing demands to maintain a
healthy balance between work, family and community activities.
- Proficiency in communicating complex legal and governance
issues to the board and senior management.
- Team Collaboration.
- Problem Solving.
- Strategic Thinking.
- Leadership Skills.
- Ethical Judgement and Integrity.
Technical Competencies
Leadership.
- Demonstrate passion and enthusiasm for the organization
vision, leads and empowers others to achieve the corporate goals.
- Inspires and leads others through example, and drive teams
towards achievement of high performance.
- Create a sense of mission and challenge by leading from the
back, as well as from the front.
- Steward of the brand and understands his/her role in growing
and protecting the reputation and results of the bank.
Relationship Management
- Ability to establish and maintain positive working
relationships with key stakeholders and commercial enterprises to
facilitate the accomplishment of work goals.
- Ability to influence and gain agreement of ideas and
approaches.
Problem Solving and Analysis
- Ability to analyze complex policy issues, draw correct
conclusions and articulate clear and focused policy to wide and diverse
audiences.
- Ability to understand issues and make systematic and rational
judgements based on the relevant information.
Strategy Formulation & Business Acumen
- Ability to formulate strategies and policies and create new
approaches in adverse situations.
- Ability to take a broad-based view of issues and events, and
understand their longer-term impact or wider implications.
- Ability to translate strategies into strategic and operational
activities.
Communication Skills
- Ability to assimilate complex issues and use appropriate
communication strategies to influence wide and diverse audiences.
- Ability to actively listen, seek information, and ask
questions to ensure the understanding of underlying concerns of others.
Business, Government and industry processes
- Demonstrate in-depth knowledge of, and experience in, local
and national government, business and industry process and decision
making, and constitutional and accountability principles related to the
machinery of government.
- Keep abreast with the change of regulatory environment.
Governance / Management
- Experience in working with governance board of directors,
providing professional, accurate, and strategic advice.
- Ability in implementing and delivering on strategic board
decisions and policies, and clearly articulates the interface between the
role of the directors and management.
Innovation
- Create and facilitate an architecture of innovation and make
innovation a way of life.
- Proactively steer organization around business disruption
events, and reinvent business models that drive sustainable growth.
- Innovate around customer experience, enabled by technology.
Minimum Qualifications, Knowledge and Experience
Academic and Professional Qualifications
- Degree in law.
- CPS certification is mandatory
Experience
- Minimum of 10 years legal & company secretarial experience
at a senior management level, preferably in the Banking industry.
- Previous experience in a Company Secretary role is required
How To Apply
