Job Title: Front Office and Administration Assistant
Hiring Organization: Kenya
Climate Ventures
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Agribusiness
Job Type: Full
Time
Salary: KES
Date Posted: 07/19/2024
Reporting to the Finance and Administration Manager,
the Front Office and Administration Assistant is responsible for the day to day
running of the KCV procurement function and assigned office administrative
duties. Whilst pro – actively performing duties of office administration, front
office management and procurement, the job holder will offer quality service to
both internal and external parties. The Job holder will work closely with the
Investment and Enterprise Development Departments.
Your Role and Responsibilities
- Reporting to the Finance and Administration
Manager, the Front Office and
- Administration Assistant is responsible for the
day to day running of the KCV
- procurement function and assigned office
administrative duties. Whilst pro – actively
- performing duties of office administration,
front office management and procurement,
- the job holder will offer quality service to
both internal and external parties. The Job
- holder will work closely with the Investment and
Enterprise Development Departments.
You will;
- Manage Front Office.
- Manage mails and calls.
- Manage executive schedule of
meetings/appointments.
- Support the Company Secretary in coordinating
Board of Directors and Board
- Committee meetings.
- Keep track of office supplies and ensure timely
requisition.
- Manage logistics and support the procurement
process within the company.
- Manage transport logistics within the company.
- Co-ordination meetings and company events.
- Manage office access for all the staff members
and clients.
- Maintaining filing system
- Manage office petty cash and reporting.
- Reconcile the service contract payments and
update management on administrative pending bills.
- Reconciles monthly corporate credit account for
payment.
- For this role, the qualifications include;
- At least a Degree in Business / Office
Administration / Public Relations / Finance/ Customer Service or
equivalent training of administration, office and executive management.
- Minimum of 3 years’ experience in office
administration, or related fields.
- Experience in petty cash and credit card
management.
- Computer skills including the ability to operate
emails, spreadsheet and Word processing programs at a highly proficient
level.
- Must possess excellent planning, organization
and time management skills.
- Excellent writing, communication and
presentation skills.
- Strong interpersonal skills, with a good
aptitude for and transparency, patience and perseverance.
How to Apply:
To apply, submit an up-to-date resume and cover
letter detailing:
Experience relevant to the role being applied for,
Daytime telephone contacts,
Valid email address, and
Names of three professional referees.
Send your application to, hr@kcv.co.ke.
Closing date for applications is Friday 26th July 2024. Only shortlisted
candidates will be contacted.
