Job Title: Finance Officer – Partnerships
Hiring Organization: Danish
Refugee Council
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary:
Date Posted: 07/18/2024
The Danish Refugee Council (DRC) is a humanitarian,
non-governmental and non-profit organization, founded in 1956, that works in
more than 35 countries around the world. DRC is one of the largest protection
actors in Kenya, actively coordinating and advocating for improving the
protective environment for refugees and host communities. DRC implements
Protection monitoring, Child Protection and GBV prevention and response
programmes in its areas of operation to address protection issues faced by
displaced and non-displaced at-risk groups and individuals. The programme also
aims to identify and build synergies with DRC´s Economic Recovery sector to
facilitate durable solutions and Humanitarian Disarmament & Peace Building
activities to enhance to respond to the needs of communities affected by acute
crisis as well as those in protracted displacement situations.
Overall purpose of the role:
The purpose of this position is to support the Dadaab
office on handling ABLIG Project functions; by participating in partners
mapping and due diligence processes to ensure that the appropriate
organizations are engaged as partners in implementing the projects, reviewing
the Partners financials, Partner monitoring visit and capacity building.
Duties & Responsibilities::
Accounting/Finance/Internal Control
- Perform Month-End Closure (MEC) processes in DRC
Dynamics in accordance with the DRC MEC guidelines in the areas of Expense
Accounting, Bank, Vendor, Receivables, and relevant Ledger Accounts
reconciliation.
- Timely review and processing of payments to
service providers by ensuring payment requests are properly supported
with:
- Proper Authorization as per IDRA
- Adequate supporting documentation with evidence
of receipt of the goods and services by suppliers/beneficiaries
- Adherence to approved budgets.
- Proper Coding (Project Number, Budget line)
- Adherence to National law requirements,
Compliance with DRC Internal Finance/Procurement procedures, and donor
regulations
- Ensure archiving and uploading of payment
documents into DRC Dynamics and relevant SharePoint folders.
- Support the Finance Officer in the review of DRC
Dynamics journals for completeness of supporting documents before
approval.
Partners Financial Management
- Maintain budget oversight and reviewing of
partner financials against the project’s milestones achieved;
- Conduct monitoring and follow-up visits to
partners liaising between partnership programme staff and partners’ focal
points
- Record and archive visit reports to partners,
minutes of meetings, and relevant stakeholders
- Responsible of reviewing partners financial
reports and the submitted supporting documents for transactions, and
following up on the documentation when not adequately provided and
uploading the partner expenses to the DRC ERP dynamics system.
- Responsible for archiving and documentation of
finance data including uploading it on DRC’s management information system
- Participate in kick-off workshops and
capacity-building events as requested by the partner teams, liaising with
human resource, logistics, and programmes departments
- Maintain electronic & hard copy filling
system of partnership finance-related documents
- Assist in resolving any administrative matters
arising and inquiries from partners in relation to finance.
- Maintain and update contact lists for partners
and trainees
- Prepare training materials and facilitate the
training sessions for related partners capacity enhancement
- Support improvements in inclusive practices.
- Perform Monthly partner account reconciliation.
Compliance & Reporting
- Support in DRC Kenya statutory audits, donor
project audits and expenditure verification exercises by:
- Availing the required information and documents
- Organizing auditor’s meetings with the
implementing partners when necessary
- Responding to questions raised through Audit
focal points.
- In consultations with the Finance Manager and
Head of Support Service, make regular technical support field visits to
partners and DRC field office on compliance.
- Any other duties as agreed with the Area Manager
and Head of Support Service.
Experience and technical competencies:
- Minimum 3 years of relevant work experience in
financial/accounting and implementing partners (sub-granting) financial
management including minimum 1 year with an international NGO in similar
role.
- ERP dynamics knowledge
- Advanced proficiency in Excel
- Basic proficiency in PowerPoint and Word
- Advanced English proficiency
- Good understanding of, and experience with,
mapping, developing, and managing partnerships with and among CSOs,
government or private institutions, federations, networks, and platforms.
Education
- Bachelor’s degree in business management OR
Bachelor of Commerce (Accounting Option)
- Certified Public Account (CPA) part II
qualification.
Language:
- English (fluently) and Kiswahili
Internal Stakeholder:
- Programme Staff
- Field Finance Staff
External
- Government authorities
- Auditors
- Implementing partners
- Banks
- Donors
