Purpose Of Division:
- The International Program Division_ International Finance and
Services unit provides accurate and punctual financial management, reports
and forecasts on the organization’s income and expenditure. The division
empowers and builds the capacity of the field offices and Partners to
manage funds effectively and efficiently, meeting international standards
and the standards of the IR donor agencies. This is achieved through both
organizational and individual learning, and through an organization wide
system of development and deployment.
Job Purpose:
- To manage the national finance, and assist the country
director on administration while overseeing sub-offices’ functions and
effective control of all financial matters ensuring reporting and
compliance with donors and Islamic Relief financial guidelines.
Key Objectives
- To ensure the development of an efficient, clear and
transparent Finance Department in Islamic Relief Kenya office.
- Responsible for the creation, planning, coordination, day to
day financial management, reporting and development of the Islamic Relief
Kenya office finance related operations.
Key Working Relationships
- Regular liaison and engagement within Finance team, other
stakeholder departments, CD/Head of Mission, Partner organizations,
Regional Team, Regional Desk Coordinator, external bodies and IRW finance
etc. as per the advice of Line manager.
Key Roles, Responsibilities And Accountabilities
Finance Managment And Controls
- To maintain financial systems and controls to ensure the
efficiency, integrity and transparency of the office and sub-office
operations in accordance with Islamic Relief guidelines, national legal
requirements and internationally accepted accounting standards.
- To ensure all accounting records and supporting documentation
for all financial transactions are maintained in a systematic order and in
a safe and secure condition under the custody of the organisation.
- To provide Islamic Relief Kenya with complete, accurate and
timely financial reports, including institutional donor reports where
required for all projects implemented in the country, in the required
formats.
- To maintain accurate and effective financial controls on all
transactions incurred by the office and sub-offices as part of project
implementation and other related costs.
- To maintain effective control over cash and bank (ensure that
cash in hand and bank reconcile with accounting records). Ensure that the
office and sub-office funds are well managed and that adequate funds are
available to meet the organisation’s responsibility.
- To provide quarterly and where required monthly financial
reports to the Islamic Relief (IR) finance department.
- To assist and support the Head of Programmes and programme
managers and Country Director in ensuring that field expenditures meet
Islamic Relief (IR) and institutional donor requirements and remain within
the approved plans and budgets.
- To assist and support the Head of Programmes and programme
managers and Country Director in the preparation of budgets for project
proposals and annual field office budgets.
- To ensure the effective and efficient working of budgetary,
accounting, reporting and internal control systems for the field and all
sub-offices.
- To liaise with external auditors, government departments,
banks regularly.
- To manage and undertake local internal audits of the field and
sub-offices including implemented projects.
Compliance And Standards
- Ensure that all IR Sub-offices in the country use and comply
with IR financial guidelines while ensuring we maintain a good working
environment in all workplaces/offices.
- To ensure procurement is conducted according to IR standards
as well as donor agency requirements.
- To ensure that adequate measures are in place to safeguard the
assets of the organisation.
- In liaison with the procurement department ensure that
contracts, leases and other agreements are properly prepared and updated
so as to meet agency needs; including fair and reasonable commitments from
service vendors; and to comply with legal obligations.
Capacity Building
- To identify the needs and support for development of staff and
partners (where needed) to build their capacity and competence enhancement
in preparation of financial reports, donor financial reports in line with
donor reporting requirements.
- To provide guidance and develop the finance staff in the field
office and sub-offices and to build the capacity of national staff to
reconcile MS Dynamics AX ledger entries in relation to budget versus
actual.
- To participate in the recruitment, selection and induction of
new finance staff.
- To train staff and partners in budget preparation and
monitoring.
Networking
- To represent Islamic Relief Kenya in relevant forums and
contribute to technical interactions and discussions on the same.
Travel
- The Finance Manager is expected to spend a minimum of 25% of
his time in the project sites to see the financial transactions and the
finance team in the field.
Person Specification
- It is essential that the post holder shows a good
understanding and sympathy with the Islamic values and principles as well
as commitment to Islamic Relief Worldwide vision and mission.
Essential:
Knowledge, Skills and Qualifications
- Bachelor’s degree in Finance (5 Years managerial experience),
MBA (3 years managerial experience) will be an added advantage
- Qualified Accountant (ACCA/ACA/CIMA/CCAB) (part/fully
consideration will be as per the experience)
- Knowledge of MS Dynamic AX or ERP systems.
- Excellent communication skills with the ability to present
financial matters to non- financial managers.
- Ability to manage and supervise finance and non-finance staff
in multiple and remote locations.
- Ability to think strategically.
- Good computer literacy skills.
- Ability to adapt to new situations and needs.
- Ability to develop and build capacities of staff.
- Disposition of a team player.
Experience
- Ability to work independently and provide initiative in
improving finance/Administration functions.
- To establish good working relationships with a variety of
people.
- To communicate clearly in writing and orally.
- To work under pressure and prioritize effectively.
Personal Qualities
- Problem solving skills
- Culturally sensitive
Desirable:
- Demonstrates the flexibility and energy that is required for a
high level of self- management and awareness.
- Previous experience working preferably with an NGO
How To Apply
Please send us your cover letter and detailed CV,
including your qualifications, experience, names, and addresses of three
referees, a working e-mail address and daytime telephone contacts. The
forwarding e-mail and cover letter must clearly indicate the position title on
the subject line. Send your application to recruitment.irk@islamic-relief.or.ke by
26th July 2024 COB.
Qualified female candidates and marginalised persons
are highly encouraged to apply.
