Main Purpose of Job
- Under the direct supervision of the Chief of Party (CoP), the
Finance and Administration Manager shall support the CoP in the general
administration of the program, overseeing the financial management of the
award, budgets, transformation fund grants, financial planning &
management of the USAID-YALI RLC EA program in Kenya and ultimately
achieving program goals. S/He will ensure compliance with University and
USAID policies and sound management of YALI RLC EA resources to accomplish
the project mission.
Key Responsibilities
The Finance Manager’s key roles and responsibilities
will include but not limited to the following:
Budgeting:
- Lead the annual budgeting and periodic forecasting process for
the YALI RLC EA project.
- Assist the CoP and program staff with work plan budget
development, technical budget estimates, and scenario-based forecasts for
program spending.
- Work closely with the University Finance Unit and the CoP to
identify priorities and target funding sources for cost share.
Reporting:
- Provide timely financial reporting with detailed budget vs.
actuals and by component to the Chief of Party (CoP) and the Program
management team. Provide CoP with necessary financial reports (including
analysis) for regular meetings.
- Work with the University and the program leadership to prepare
required quarterly, annual, and ad hoc financial reports.
- Prepare quarterly expenditure reports and burn rate
projections by component for the YALI RLC EA management team and the
program’s leadership team.
Financial Management:
- Monitor overall expenses and revenues to ensure that
projections are accurate, the program does not overspend with available
revenue, and restricted funds are used according to donor requirements.
- Maintain and update the overall program budget against the
approved budget, including work plan budgets, the chunk budget, and
budgets by components.
- Oversee the program’s financial management and operations,
including setting up and overseeing financial procedures in accordance
with USAID and KU requirements and setting up and maintaining financial
accounts.
- Work with the University finance focal point of the program to
ensure day-to-day financial processes and procedures are implemented and
working correctly, with the appropriate checks and balances in place.
- Lead the program’s financial activities, including, but not
limited to, reviewing and submitting approved milestones for payment and
reviewing and approving program accounting reports and supporting
documentation.
- Manage time and expense reporting, finance& accounting
procedures in alignment with the policies and procedures.
- Maintain effective timelines and quality control processes for
financial and operational deliverables and financial management processes.
- Ensure contract terms with Donors are being met and help the
program team closely follow the projected annual budget and work plan.
- Coordination with Kenyatta University Key Departments
- Be the primary contact point for the YALI RLC EA project for
all financial matters relating to the program implementation.
- Coordinate with the University to ensure all financial
activities meet program needs, e.g., accurate and timely production of
invoices, spending plan tools, other financial trackers, and responding to
USAID inquiries.
- Work closely with the finance analyst on tracking VAT
Minimum Qualifications
- A Masters degree in Business Administration, Accounting,
Finance or a relevant field.
- Possession of relevant professional certifications,
specifically, CPA-K or ACCA.
- Eight (8) years of relevant and progressively increasing
responsibility in finance, accounting, and administration, including four
(4) years in a supervisory role managing finance and administration of a
donor-funded activity.
- Demonstrated experience administering and managing complex
grant funding.
- Experience developing and/or maintaining budget tracking
tools.
- Demonstrated experience managing a team and supervising office
and field staff.
- Ability to implement effective workflow processes and
procedures to monitor, evaluate, and report on grant implementation and
expenditures.
- Ability to work with community stakeholders and build capacity
of nascent youth organizations and networks.
- Proficiency in MS Office applications and experience working
with several different accounting software packages.
- Strong Communication skills – both oral and written.
Key Performance areas
- Delivery excellence
- Analytical thinking and problem-solving
- Business Technology Acumen
- Technical competencies
- Demonstrated leadership and management skills.
- Excellent strategic planning skills.
- Strong judgement and decision-making skills.
- Excellent verbal communication skills.
- Excellent report writing skills.
- Good research capacity, data analysis and information
management skills; and
- Ability to work in a team.
Your role as a leader
- At Kenyatta University, we believe in the importance of
leadership at all levels. We expect our people to embrace and live
our purpose by challenging themselves to identify issues that are most
important for our clients, our people, and for society and make an impact
that matters.
Leadership / Behavioural Capabilities
- Living our Purpose – Acts as a role model, embracing and
living our purpose and values, and recognizing others for the impact they
make.
- Influence—Positively influences clients, teams, and
individuals, leading by example and establishing confident relationships
with increasingly senior people.
- Performance drive – Delivers exceptional client service,
maximizes results, and drives high performance from people while fostering
collaboration across businesses and borders.
- Strategic direction – Translates broader strategy into a
compelling team vision and goals; aligns the team and sets priorities to
achieve objectives.
- Talent development – Develops high-performing people and teams
through challenging and meaningful opportunities
How To Apply
Email your application package including application
letter, detailed CV, copies of academic/professional certificates and details
of your referees to: recruitment@yalieastafrica.org
Responses should be sent not later than Monday
29TH July 2024, 5:00 p.m
