Candidate Profile
- Bachelors degree in a business related
field
- At least 3 years’ experience in a similar
role
- Planning & Organizational
Skills
Activities and Responsibilities
- Diary Management: Coordinating the
department manager’s diary and office functions.
- Travel & Accommodation: Co-ordinating
travel & accommodation for the departmental staff, as well as
delegates on mission to the affiliate.
- Leave & Organogram Management:
Preparing and following up the Departmental Leave Plans and ensuring
update of the departmental organograms.
- Depots Coordination: Coordinating depot
requirements / housekeeping at depots, physical movement and storage of
unused furniture/files.
- Documents Management: Managing the entire
chain of documents movement including digital archiving of records.
- Supporting the Department’s Employees:
Managing telephone enquiries and handling of correspondence in their
absence
- Stationery Management: Ordering and
distributing stationery for the department based on requirements
- Support HR Campaigns: Follow-up on
ongoing HR programs in the department to ensure timely completion
- HSEQ: Observing safety and security as
prescribed by HSEQ guidelines.
Context & Environment
- Administrative support for departments
with spread over a large geographical area.
Additional Information
- The position is responsible for
administrative efficiency within the assigned department. This
includes the co-ordination of all administrative roles
and responsibilities for the department and interactions with
all the other departments that support its activities.
How To Apply
