Responsibilities
- Performs basic data entry and extraction function such
processing access badges/ passes for all UN visitors, its Affiliates and
Conference participants.
- Screens and verifies all supporting documents for
identity/access card requests as per existing Standard Operating Procedure
(SOP).
- Uses standard word processing package to produce a variety of
routine correspondence, reports, tables, charts, graphs, etc., in
accordance with institutional standards.
- Proofreads written products for completeness, grammatical and
typographical accuracy.
- Maintains calendar/schedules; monitor’s changes and
communicates relevant information to appropriate staff inside and outside
the immediate work unit.
- Reviews, records, routes and/or process mail or other
documents; gathers pertinent background material; track and monitors
follow-up action as required.
- Maintains files (both paper and electronic) and photo
databases for UN Visitor badges, monitors changes and communicates
relevant information to appropriate staff inside and outside the immediate
work unit.
- Updates and maintains large distribution lists; assemble
documents, reports, and other materials for global dissemination, where
possible using electronic formats; coordinate courier services.
- Reviews HR confidential information and tabulates the same for
use or data management for the service.
- Checks accuracy of simple calculations, codings data etc.
- Photocopies a variety of documents and other materials.
- Delivers urgent mail/messages. Identify incidents,
commentaries and critiques.
- Assists with the collection and analysis of data as well as
preparation of data presentations and reports for information sharing,
responding to queries, knowledge management, planning and decision making.
- Perform other related duties.
Qualifications/special skills
- To qualify for an internship with the United Nations
Internship Programme, the following conditions must be met:
- be enrolled in the final academic year of a first university
degree programme in human resources management, business or public
administration, social sciences, education, or related field. (minimum
Bachelor’s level or equivalent).
- Interested candidates must be pursuing their degree in areas
related to this job opening. • applicants should have good knowledge of
standard software applications, especially MS Word, MS PowerPoint, and MS
Teams.
- have a demonstrated keen interest in the work of the United
Nations and have a personal commitment to the ideals of the Charter;
- have a demonstrated ability to successfully interact with
individuals of different cultural backgrounds and beliefs, which include
willingness to try and understand and be tolerant of differing opinions
and views.
- Applicants to the UN Internship Programme are not required to
have professional work experience.
- Your training, education, advance course work or skills should
benefit the United Nations during your internship.
How To Apply
