Job Summary
- The Accountant is an integral AWF’s
Finance team member. The incumbent will be responsible for accurate
General Ledger maintenance reconciliations and smooth and timely month-end
closure of books of accounts. She/he will also be involved in all general
accounting functions such as Accounts Receivable, Accounts Payable,
Payroll accounting, and portal expense entries relating to Kenya and other
AWF offices without dedicated Finance staff. In addition, the jobholder
will work with other finance teams to ensure the timely processing of
invoices and payments for all the operations in AWF.
- The position will actively support annual
organizational and country statutory audits, donor-related audits, and
internal controls.
- Occasional international and domestic
travel is required.
Responsibilities
Accounting
- Support finance teams to ensure timely
month-end closure in compliance with GAAP and AWF procedures.
- Participate in the monthly close process;
prepare reconciliation schedules per the monthly close checklist.
- Maintain all balance sheet accounting,
producing consistent and accurate supporting schedules and
reconciliations.
- Manage the organization’s credit cards
issued to staff by ensuring that expenses are reported on time and
reconciliations prepared in the system.
- Produce audit-ready monthly general
ledger schedules and subsidiary financial statements.
- Prepare various general ledger account
reconciliations, prepayments, accruals, fixed asset schedules, payroll,
and bank reconciliations.
- Review and validate general ledger
transactions, timely identification, and corrections of errors of
transactions posted in the general ledger both in AWF company and its
subsidiaries.
- Support in month-end and year-end
processes with the HQ and Field finance staff to ensure all activities are
completed within the agreed timelines, and support documents are uploaded
on the organization’s SharePoint.
- Prepare monthly bank and petty cash tally
sheets and follow up with finance staff to share missing documents.
- Produce audit-ready monthly general
ledger schedules and subsidiary financial statements.
- Post all salaries in the correct month
using the correct employee codes, fund codes, and restriction codes.
- Run and process timely salary and
benefits allocation by the 12th of the month and ensure all unallocated
salaries are followed up.
- Run, post exchange rate adjustments, and
ensure all expense G/Ls have correct dimensions.
- Identify potential risks related to the
financial management of the organization and suggest solutions to the
Finance & Operations Manager for implementation.
- Update monthly exchange rates in the
accounting system.
- Share reports with key stakeholders in a
timely and consistent manner.
- Review and follow up on travel advances
promptly.
Accounts Payable/Receivables
- Post supplier invoices accurately and on
a timely basis.
- Review supplier invoices and ensure that
are properly supported before posting them in the system.
- Support in reconciling vendor accounts
with the statements monthly.
- Timely processing of payments to vendors,
consultants, staff, and partners.
- Check integrity and accuracy of financial
data, vendor, payroll, etc., and timely identification and correction of
errors in transactions.
- Verify accuracy of vendor details in AWF
systems.
Internal Controls
- Work with the finance teams to enforce
internal controls throughout the organization to ensure the protection of
the AWF finance and non-finance assets.
- Contribute to the development and
enhancement of accounting policies and procedures and enforcement of the
same.
- Support in the consistent application of
internal controls throughout the organization.
- Train staff on internal control
procedures and accounting tools, such as accounting and timesheet portals.
- Participate in planning and
problem-solving meetings.
- Identify ways of improving internal
controls and efficient ways of processing accounting-related activities.
- In conjunction, with other finance staff,
maintain/update financial systems.
- Keep abreast of changes in regulations,
which may affect the accounting functions of the organization.
- Follow up and ensure timely accounting
and compliance of the AWF corporate credit card program.
- Coordinate and review, sign and file all
AWF Cash & Bank Reconciliations by the 10th of every month and
maintain a filing log of dully approved reconciliations, cash counts, and
bank statements.
- Provide support to organizational audit,
Internal audits, statutory audits donor specific audits and any other
reviews by external audit firms as required.
Cash flow Planning and
Management
- Reconcile AWF bank balances with donor
cash receipts.
- Prepare the monthly/quarterly cash
projections for the HQ AWF operations and review cash requests from other
countries.
- Process payments on time and track
overdue payments.
Payroll Facilitation
- Review Kenya and Expat payrolls and
ensure they are posted on time. This role also includes timely Reviewing
of Switzerland and UK payroll along with the related payroll liabilities.
- Prepare salary allocation monthly and
follow up with timely submission and approval of timesheets.
- Support with the review of other AWF
office payrolls not mentioned above.
- Post and pay liabilities on a timely
basis.
- Support compliance with all country tax
obligations where AWF operates.
- File approved payroll reports.
- Extract salary remittance and file as per
established system.
- Participate in AWF system development and
system implementation sessions.
Other Duties
- Any other relevant duties as assigned by
the Supervisor.
Requirements and skills
- Bachelor’s degree in business, finance,
accounting, or related field.
- Qualified Accountant and Member of the
Institute of Certified Public Accountants of Kenya.
- Familiarity with institutional and other
donor guidelines is a strong advantage.
- At least 5 years of relevant working
experience, at least 3 years as an accountant in at least a medium-sized
organization.
- A mix of profit and nonprofit experience
is desired.
- Advanced knowledge and experience of the
NetSuite-Oracle accounting package is preferred.
- Audit experience will be an added
advantage.
- Good communication and interpersonal
skills.
- Knowledge of key donor requirements
required.
- Ability to manage sensitive and
confidential matters with the highest level of professionalism.
- Ability to manage competing priorities,
exercise good judgment, identify, and resolve problems.
- Ability to work with minimal supervision.
- A self-starter with a keen eye for
detail.
- Ability to communicate financial
information to a non-financial audience.
- Ability to meet strict deadlines.
- Strong interest in and or understanding
of conservation.
How To Apply