Responsibilities
Budget:
- Acts as Certifying Officers on behalf of and in the absence of
programme managers at offices outside headquarters.
- Undertakes reviews, analyses and preparation of the
medium-term plan and its revisions.
- Reviews, analyses and assists in the finalization of cost
estimates and budget proposals, in terms of staff and non-staff
requirements, including programmatic aspects; ensures compliance with the
medium-term plan and other legislative mandates.
- Assists managers in the elaboration of resource requirements
for budget submissions.
- Undertakes research and provides support to higher level
Finance and Budget Officers with respect to budget reviews of relevant
intergovernmental and expert bodies.
- Provides input into the preparation of allotments, including
redeployment of funds when necessary, ensuring appropriate expenditures.
Monitors budget implementation/expenditures and recommends reallocation of
funds as necessary.
- Reviews requisitions for goods and services to ensure (a)
correct objects of expenditure have been charged, and (b) availability of
funds.
- Monitors extra-budgetary resources, including review of
agreements and cost plans, ensuring compliance with regulations and rules
and established policies and procedures.
- Assists in the preparation of budget performance submissions.
- Assists in finalization of budget performance reports,
analysing variances between approved budgets and actual expenditures.
- Monitors integrity of various financial databases.
- Verifies accuracy of input data, ensuring consistency of data
in previous allotments to new allotments issued.
- Co-ordinates with other finance and budget staff on related
issues during preparation of budget reports.
Claims:
- Reviews, analyses and processes payments to third-parties and
commercial entities, stores, pay and allowances, and letters of assist
claims.
Treasury:
- Reviews incoming payment instructions with regard to banking
details and sources of funds.
- Prepares payments for final disbursement by Cashier.
- Dispatches payment instructions and cheques to banks.
- Creates receipts and deposits for all incoming funds.
- Notifies payees of status of payments.
- Assists staff members, Fund Management Officers and donors
regarding queries on payment and deposit-related issues.
- Identifies and annotates bank account movements.
- Monitors bank balances worldwide.
- Assists the Funds Management Officer in cash management and
investment issues, including cash flow forecasts.
- Liaises with banks worldwide regarding outstanding items and
payment instructions.
- Investigates complaints on non-receipts.
- Monitors cheque stock and orders new stock as required.
- Reviews inter and intra-unit processes with aim to optimise
workflow and customer orientation.
- Monitors/reviews methods used to remit payments.
- Assist in preparation of periodical reports: cash flow,
contributions, etc.
- Follows-up on audit recommendations.
- Follows-up on fraud cases.
- Files and archives as required.
General:
- Keeps up to date on documents/reports/guidelines that have a
bearing on matters related to programme, ensuring compliance with
intergovernmental recommendations and decisions as well as with United
Nations policies and procedures.
- Drafts or prepares correspondence to respond to enquiries in
respect to relevant financial and budget matters.
- Provides guidance, training, and daily supervision to other
general service staff in the area of responsibility.
- Assists with the collection and analysis of data as well as
preparation of data presentations and reports for information sharing,
responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material
such as web pages or brochures.
- Performs other related duties, as assigned.
Competencies
- PROFESSIONALISM:
Knowledge of, and ability to apply financial rules, regulations and
procedures in the UN environment. Knowledge, skills and ability to
extract, interpret, analyse and format data across the full range of
finance and budget functions, including programme development and database
management, claims and treasury operations. Ability to identify and
resolve data discrepancies and operational problems. Ability to perform
analysis, modeling and interpretation of data in support of
decision-making. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious
and efficient in meeting commitments, observing deadlines and achieving
results; is motivated by professional rather than personal concerns; shows
persistence when faced with difficult problems or challenges; remains calm
in stressful situations. Commitment to implementing the goal of gender
equality by ensuring the equal participation and full involvement of women
and men in all aspects of work.
- PLANNING AND ORGANISING: Develops
clear goals that are consistent with agreed strategies; identifies
priority activities and assignments; adjusts priorities as required;
allocates appropriate amount of time and resources for completing work;
foresees risks and allows for contingencies when planning; monitors and
adjusts plans and actions as necessary; uses time efficiently.
- ACCOUNTABILITY: Takes
ownership of all responsibilities and honours commitments; delivers
outputs for which one has responsibility within prescribed time, cost and
quality standards; operates in compliance with organizational regulations
and rules; supports subordinates, provides oversight and takes
responsibility for delegated assignments; takes personal responsibility
for his/her own shortcomings and those of the work unit, where applicable.
Education
- High school diploma or equivalent is required.
Job – Specific Qualification
- Additional training or qualification in finance, budget or
accounting is desirable.
Work Experience
- A minimum of ten (10) years of progressively responsible
experience in finance, budget, accounting, administrative services or
related area is required.
- Work experience with an Enterprise Resource Planning (ERP)
system such as Oracle or SAP is required.
- Experience in monitoring the financial performance of
implementing partners is desirable.
- Experience in developing guidelines/standard operating
procedures and training materials is desirable.
- Experience in an international organization such as the United
Nations is desirable.
- One (1) year or more of experience in data analytics or
related area is desirable.
How To Apply
