Duties and Responsibilities
Grant Support:
- Work with budget holders and the finance team to monitor all
grant budgets to ensure compliance with donor requirements and monitor
expenditures, as assigned by the Senior Manager, Grants, and Budgets.
- Ensure that relevant staff of all departments stay informed of
donor requirements; work closely with all departments to ensure
compliance. Provide technical support to access donor
eligibility/allowability of planned expenditures. This is in the form of requisition
and Procurement Request Forms reviews, and support in procurement
committees and tender committees including the annual supplier’s
pre-qualification exercise.
- Preparation of initial version of donor reports for review by
the Senior Manager, Grants, and Budgets, presenting grant expenditures in
the prescribed formats and within the required timelines. This involves
collaborating closely with relevant teams to compile relevant information,
ensuring accuracy and alignment with donor requirements.
- Support in the development of donor budgets for proposals, by
providing specific analysis or data points that feed into the overall
proposal plan.
Institutional Budgets
- Work closely with finance and program/department teams to
complete and share relevant budget materials and tools including salary
matrices, approved fringe rates, exchange rates, standard costs, available
funding pools, shared Africa Region Finance pooled costs, and other
relevant information to facilitate budget development.
- Provide close support to the DSW country leads and Africa
Region Budget leads to ensure completion and consolidation of the DSW
budgets and Pooled budgets, then present them for review by Senior
Manager, Grants & Budgets
- In collaboration with the finance team, participate in the
planning of the timing of quarterly budget reviews providing relevant
materials and support, and ensuring this is completed within stipulated
timelines.
- Advice on budget revision requirements based on routine
monthly reports.
- Support on budget process and workflow improvements that the
organization may implement from time to time.
Routine Reporting and Information Management
- Support in the monthly financial close by assisting in the
generation of expenditure reports. Following up on reports, coordinate the
collation and relay of the programs and departments’ requested changes,
updates, and clarifications to the finance unit for action.
- Support the quarterly financial close by reviewing allocated
cost pools and reviewing the finance-generated invoices, providing
relevant donor allocation information of the costs as applicable.
- Every month, after completion of the financial hard close,
generate Budget Monitoring Reports and share them with the Senior Manager,
Grants, and Budgets for review. Arrange and participate in monthly
meetings with budget holders for Safe Water Now and ESA Pool budget leads
to discuss the budget status.
- Provide any other relevant grants-related information and ad
hoc reports as may be requested by departments and programs from time to
time.
Audit
- Support the Senior Manager, Grants, and Budgets in the
provision of relevant grant information that includes but is not limited
to agreements, budgets, and reports as may be requested during annual
statutory audits.
- Participate in other non-routine audits as may be required for
a specific grant for a specified award period, as directed by the Senior
Manager, Grants, and Budgets.
Key Performance Indicators
- Working closely with the finance teams, and support programs
with the preparation of financial segments of donor reports in a timely
manner based on the grant agreements.
- Share monthly budget monitoring reports with program teams to
allow them to track the spending against budgets by the last day of the
following month.
- Coordinate the quarterly budget reviews at the end of the
quarter.
- Work with programs and departments to prepare and complete the
annual institutional budgets before the onset of the budget year.
- Support programs with other tasks such as specific proposal
budgets, and regional cost allocation, provide financial and budget
information on a need basis, and support improvements to the whole grant
management process.
- Support with the provision of grant and budget-related
materials and information as may be requested during audits.
Requirements
- Bachelor’s degree in Finance or similar field.
- At least 5 years work experience 2 of which includes working
in budgets and grants reporting role in an international non-profit
organization.
- CPA qualification at least CPA part 2 or equivalent.
- Proficiency in MS office, particularly the application of
excel functions.
How To Apply
