Procurement Officer Job in Kenya

Job Objective

  • The job holder is responsible for ensuring the efficient and effective procurement of quality materials, goods, and services at the University.

Duties And Responsibilities:

  • Implement the University’s Supply Chain Management work plan.
  • Prepare and distribute the tender documents, request for quotations, and proposal documents to suppliers.
  • Coordinate the receiving and opening of quotations, requests for proposals and tender documents.
  • Facilitate the preparation of Local Purchase Orders.
  • Monitor the maintenance of stock levels and advise user departments to raise purchase requests for stock replenishment.
  • Coordinate receiving and recording of invoices, delivery notes, internal requisition purchase documents and any other relevant documents on behalf of the department.
  • Assist in collecting information for quarterly/annual reports for submission to the University Management.
  • Prepare and compile all relevant documents to support suppliers’ payments.
  • Coordinate issuance of goods to users as per the requests in a timely manner.
  • Record and forward delivery notes, invoices, and copies of contracts, including LPOs and acceptance certificates for payment.
  • Participate in the preparation of the Departmental budget.
  • Assist in the development of the University Supply Chain Management policies and procedures.

Qualifications And Experience


  • Bachelor’s Degree in Supply Chain Management, Procurement and Supplies Management or its equivalent from an accredited/recognized University
  • Four (4) years of relevant experience.
  • Membership to a relevant professional body in good standing

Other Skills And Competencies

  • Exemplary customer service skills
  • Planning & Organization Skills
  • Strong communication skills.
  • Collaboration and team work
  • Techno- Savvy

How To Apply

Interested candidates who meet the above requirements should submit an application letter indicating current and desired salary, a detailed CV including three referees, academic & professional certificates and a clear copy of your Kenya National ID and KRA PIN certificate via the linked form by 30thJune 2024. .

Only shortlisted candidates will be contacted.

Head of Human Capital Management,
KCA University,
P.0. Box 56808-00200,
Nairobi, Kenya

Fill out the Google Form