Job Title: Logistics Assistant
Hiring Organization: International Organization for Migration
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full Time
Salary: KES
Date Posted: 06/12/2024
Under the
overall supervision of the Supply Chain Officer and direct supervision of the
Senior Procurement and Logistics Assistant; the successful candidate will be
responsible and accountable for the following:
Core
Functions / Responsibilities:
Support
the coordination of vehicles monthly movement, monitor maintenance and reports,
upload to tracking tool.
Carry out
monthly vehicles fuel amortisation, liquidation and advance payments to vendor,
monitoring reorder levels on tracking tool.
Support
the allocation, distribution, and mapping of Safaricom official postpaid lines
to individual staff members after approval.
Process monthly official postpaid bills and fibre projectization payments and distribution to individual staff to account for private bills and share with HR in payroll processing.
Process
monthly outsourced transport bills projectization and payment processing.
Keep
updated the Vehicles tracking contract and insurance renewals, payment
processing.
Support
Nairobi expressway amortization, liquidation and advance payment processing
while monitoring usage and reorder levels.
Process
Nairobi county parking tickets renewals and payment processing.
Monitor
the office post office renewals and payment processing.
Assist in
receiving, inspection, verification goods received and report to Procurement
and Logistics Assistant.
Prepare
payment requests as indicated and follow up with Finance Unit for the timely
payment of suppliers and service providers.
Perform
such any duties as may be assigned.
Education
University
degree, preferably in the area of Purchasing and Supply Management, Logistics
or Business Administration or a related field from an accredited academic
institution with at least one year of relevant professional work experience;
or,
Completed
High School degree in the above fields with three years of relevant
professional experience
Experience
Proficient
in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook;
Attention
to detail, ability to organize paperwork in a methodical way;
Discreet,
details and clients-oriented, patient and willingness to learn new things; and,
Prior
work experience with international humanitarian organizations, non-government
or government institutions/organization in a multi-cultural setting is an
advantage.
Skills
Proven
experience in managing facilities and utilities contracts and payments and
ensuring compliance with the organization’s policies and procedures.
Strong
ability to work independently and under pressure, and to cope with a dynamic
and complex operational environment.
Excellent
communication and interpersonal skills, and ability to liaise effectively with
internal and external stakeholders.
Proficiency
in Microsoft Office and other relevant software, and willingness to learn new
tools and systems.
Languages
For all
applicants, fluency in English is required (oral and written).
Knowledge
of Kiswahili is an advantage
Values
Inclusion
and respect for diversity: respects and promotes individual and cultural
differences; encourages diversity and inclusion wherever possible.
Integrity
and transparency: maintain high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
Professionalism:
demonstrates ability to work in a composed, competent, and committed manner and
exercises careful judgment in meeting day-to-day challenges.
Courage:
Demonstrates willingness to take a stand on issues of importance.
Empathy:
Shows compassion for others, makes people feel safe, respected, and fairly
treated.
Core
Competencies – behavioural indicators level 1.
Teamwork:
develops and promotes effective collaboration within and across units to
achieve shared goals and optimize results.
Delivering
results: produces and delivers quality results in a service-oriented and timely
manner; is action oriented and committed to achieving agreed outcomes.
Managing
and sharing knowledge continuously seeks to learn, share knowledge, and
innovate.
Accountability:
takes ownership for achieving the Organization’s priorities and assumes
responsibility for own action and delegated work.
Communication:
encourages and contributes to clear and open communication; explains complex
matters in an informative, inspiring, and motivational way.
How To
Apply
If you are interested, please
submit your CV and Cover Letter via email with the subject of the Logistics
Assistant-SVN/IOMSO/014/2024- IOM Somalia Nairobi Support Office to recruitmentsomalia@iom.int before
the closing date.
