How can you make a difference?
- Under the close supervision and guidance of the Regional Chief
of Human Resources in addition to the Human Resources Officer
(Emergencies), the Human Resources Associate provides administrative,
procedural and operational support and assistance to the efficient
implementation of a broad range of Human Resources functions for all
categories of staff in his/her office, ensuring accurate and timely
delivery that is in compliance with UNICEF HR rules and regulations.
Key functions, accountabilities, and related
duties/tasks:
Support to business partnering
- Support the business partners in developing initiatives to
encourage employee well-being and employee recognition schemes
- Support the management of change processes by advising
clientele on changes to HR processes under the guidance of HR Business
Partner
- Support the business partners in assisting clientele using HR
systems such as talent management, agora and achieve.
Support in the processing of entitlement and benefits
- In consultation with the supervisor, analyze, research,
verify, and compile data and information on cases that do not conform to
UN or UNICEF’s HR Rules & Regulations, to support the consistent and
equitable application of decisions and implementation of agreed-upon
action.
- In consultation with the supervisor, analyze, research, and
verify the information for the purpose of responding to staff queries on
areas related to benefits and entitlements
- Initiates the processing of a wide range of personnel actions
in accordance with UNICEF rules and regulations, by ensuring all relevant
forms and actions are completed by staff and forwarded to the GSSC.
- Maintains and prepares all personnel-related records and
files, ensuring all information on each staff member is up-to-date and
accurate.
Support in recruitment and placement
- Prepares and circulates internal and external advertisements.
- Liaises with candidates in the various stages of the
recruitment process.
- Prepares formal acknowledgment, offer, and regret letters.
- Initiates and follows up on reference checks and academic
verifications, and ensures other background checks are completed.
- Monitors the life-cycle of the recruitment process to update
supervisors as necessary.
Support in organization design and job classification
- Participates in the review of GS positions-specific JDs,
ensuring effective application of ICSC methodology.
- Drafts and edits of job descriptions to be submitted for
classification for review by the supervisor.
- Follow up and liaise with HQ and RO over the status of
requests to ensure timely completion.
- Prepares documents to be submitted for classification to RO
and NYHQ, ensuring completeness of documentation.
- Monitors the life-cycle of all job classification requests to
facilitate recruitment and organization planning.
- Compiles and analyses information and statistics related to
posts and staff for reports on staffing trends.
- Analyze, research, verify, and compile data that facilitates
the preparation of workforce planning reports for supervisors to review
against benchmarks i.e. Gender and geographical balance and other
recruitment-related key performance indicators.
Support in learning & capacity development
- In consultation with the supervisor, researches and analyses
data and information to help identify training needs within his/her office
for the development of learning plans and other targeted training
interventions.
- In consultation with the supervisor, researches, analyzes,
verifies, and compiles information on external training courses available
and educational institutions to help the supervisor decide on learning
programmes that address learning gaps in his/her country office.
- Assists team in organizing and conducting courses, workshops,
and events by participating in exercises that aim to build capacity of
stakeholders.
- Develops and processes contracts for institutions providing
training and courses, ensuring compliance with UNICEF rules and
regulations.
- Assists team in organizing and conducting courses, workshops
and events by preparing and organizing distribution of materials for
participants, ensuring availability of training venues and required
equipment and supplies, while providing logistical and secretarial support
at workshops and events as necessary.
- Tracks the performance management cycle processes, ensuring
the timely distribution and enhancing the timely completion and return of
appraisals.
- Support as the HR community manager in the knowledge
management repository, along with the management of HR community learning
events and sessions.
Support to human resources in emergencies (HRiE)
- HRiE-related data management including but not limited to
maintenance and update of ESAR COs surge trackers with COs Emergency Focal
Points, Quarterly surge and emergency staffing reports.
- Rosters management and update including review of quarterly
rosters usage reports in conjunction with COs, quarterly clean-up of
rosters to remove non-eligible candidates, quarterly inclusion of priority
candidates in the Rapid Response Mechanism external roster.
- HRiE-related meeting and communication management including
meeting minutes, preparation of deployment requests, support to COs to
prepare Terms of Reference.
Minimum requirements:
- Education: Completion of secondary education, preferably
supplemented by technical or university courses related to the work of the
organization. *For this position, a university degree (Bachelor’s or
Master’s) from a recognized academic institution in a relevant field may
be used in lieu of relevant work experience.
- A minimum of 6 years of progressively responsible
administrative or clerical work experience required.
- Experience in community management and/or social media
management.
- Experience in managing data and statistics, including
experience with PowerBI and Excel is an asset.
Languages: Fluency in English is required. Knowledge
of French of Portuguese is an asset.
Desirables:
- Developing country work experience and/or familiarity with
emergency.
How To Apply
