Main Job Purpose
As the Finance and Admin Associate, your role will be
to provide finance and administration support to Chancen Kenya, working closely
with the Kenya Country Director and the Finance Director in Rwanda. The key
role will be the day-to-day financial management, processing invoices and
payroll, maintaining a digital record of financial documents as well as
undertaking general admin tasks under the guidance of the country director
Main Duties and Responsibilities
- Assist in maintaining proper internal controls in line with
Chancen International Finance policies
- Perform bookkeeping work of processing payments, updating
financial records, and managing invoices
- Monitor and control expenses according to the Kenya budget,
reviewing expense reports from staff for accuracy, completeness, and
compliance with set policies • Review and verify invoices from vendors
against supporting documents prior to payment
- Record invoices in the finance systems (Xero):
- Ascertain that all taxable business expenses are properly
documented
- The tax paid in the KRA system is aligned with the Xero
Payrun calculations
- Upload Monthly payroll in Xero
- Prepare and pay Monthly Taxes
- Perform monthly reconciliation of accounts payable against
statements
- Maintain a proper filing system for all accounting documents
- Maintain the assets register for the company
- Preparation of audit schedules and coordinating the audit
process for Chancen Kenya for Finance Director/ CFO review
- Participate in CHANCEN Kenya team meetings and contribute to
its strategy and activities
- Maintain external relationships with service providers to
ensure the efficiency of the office systems, supplies, premises and
equipment
- Ensure compliance with all regulators both local and
international
- Ensure tracking of all regulatory licenses and proper timely
renewal for those due
- Filing of all statutory reports with respective government
agencies, including annual company reports done by the company secretary
- Support the Country Project Manager on management and tracking
of country compliance register
- Perform payroll management with guidance from Country Project
Manager
- Perform all administrative work and any other duties that may
be assigned by management. Management of petty cash
- Recording monthly payments received from Chancen Members in
Salesforce and Xero;
- Working closely with the member affairs team and providing the
payments report from Salesforce;
Technical Skills, Competencies, and Experience
- Bachelor’s degree in Accounting, Finance or related
fieldCertified Public Accountant with a minimum of Section 3 or ACCA
equivalent
- Minimum 2 years’ work experience
- Proficient in Microsoft Excel
- Experience working with an accounting software, preferably
Xero
- Analytical, process oriented, attention to detail, reliability
and high standards of performance
- Ability to communicate accurately, clearly, and effectively in
written and spoken English
- Positive and can-do attitude
- Strong accounting knowledge and operating capacity
- Right to live and work in Kenya
How to Apply
