Under the direct supervision of the Financial Management Officer – Finance and Administration Unit the intern will be trained and given an opportunity to learn and assist in the handling of Africa Office finance and administrative duties which broadly include:
Duties & Responsibilities
Administration Assists to
coordinate various activities related to the acquisition of goods and services
for the office,
Prepares, processes, and follows up on
administrative arrangements related to the consultants and individual
contractors.
Management of Africa Office
meeting room. Maintains up-to-date work unit files on Teams Folder.
Ensure correct tracking of all
Africa Office equipment and fixed assets in a timely manner, and ensure all
relevant equipment is covered by the relevant insurance policy.
Maintains, on an ongoing basis, the list of intangible property, including
active subscriptions and licenses, landline extensions, ensuring timely renewal
or deactivation.
Issuance and recording of office stationery. Finance and Budget Support Fund management of the Africa Office Programme of Work (POW) budget in particular:
Assist to prepare project budgets
consumption reports.
Assist in creation and posting of
expenditure reports in Umoja. Support in project revisions.
Support the maintenance and update of
UNEP’s legal instruments database.
Support in payment processing against
project legal instruments.
Assist review of Implementing partner
reports. Assist in tracking of vendor and donor invoices.
Assist in filing, maintenance, and
update of shared drive folders.
Assist in initiating and
tracking expenditure adjustments.
Any other duties as assigned may be
assigned by the Supervisor.
Qualifications/special skills
Applicants must at the time of
application meet one of the following requirements:
Be enrolled in a graduate school
programme (second university degree or equivalent, or higher).
Be enrolled in the final academic year
of a first university degree programme (minimum bachelor’s level or
equivalent).
Have graduated with a university
degree and, if selected, must commence the internship within a one-year period
of graduation. d. Must have studied Finance, Accounting, Business
Administration, Information Technology (IT), Procurement or any other related
field.
Additionally, the applicants must have
the following attributes:
Be computer literate in standard
software applications.
Possess good report writing skills.
Demonstrate good organizational and
pleasant interpersonal skills.
Demonstrate interest in issues related
to environmental sustainability.
Have demonstrated ability to
successfully interact with individuals of different cultural backgrounds and
beliefs, which include willingness to try and understand and be tolerant of
differing opinions and views.
Have a keen interest in the work of
the United Nations and have a personal commitment to the ideals of the Charter.
No working experience is required to
apply for the United Nations Internship Programme.
Your training, education, advance
course work or skills should benefit the United Nations during your internship.
Languages
English and French are the working
languages of the United Nations Secretariat. For internship fluency in oral and
written English is required. Knowledge of another official United Nations
language is an added advantage.
Deadline : Apr 1, 2024
How To Apply
