Job Description (Roles and Responsibilities) 1
The main purpose of the
job:
The
purpose of the role is to provide procurement support within the British High
Commission.
Assist
in managing relationships with key contractors, undertaking timely tendering
exercises, liaison and coordination with suppliers to clarify requirements, and
improving the British High Commission, Nairobi’s (BHC) internal procurement
functions.
Collaborating
with other Corporate Services team leaders on compliance issues to ensure that
the BHC meets all internal reporting standards, primarily around procurement.
Offering advice on procurement policies and procedures to the entire BHC.
Roles and
responsibilities
Procurement
Ensure
the Foreign Commonwealth and Development Office (FCDO) Procurement Procedures
are implemented and adhered to across teams.
Ensure
the Procurement Plan is up to date and executed within the agreed timeline.
Assist
in the implementation of contracts including delivery of contract objectives
and key performance indicators (KPIs), ensure review meetings are held and
action points executed.
Assist
in conducting market surveys and due diligence on service providers
Maintain
an up-to-date procurement and contract dashboard and ensure contracts are
renewed before expiry by Contract Managers
Deputise
the Procurement Manager in their absence.
Procurement Delivery
(below £25k)
Assist
in managing the contract tender process of various procurement/contract-related
goods, services, or work projects.
Assist
in the preparation of tender documentation, and liaise with suppliers to
clarify requirements.
Assist
in the moderation of tenders at the evaluation stage
Responsible
for writing procurement reports including tender reports, and due diligence
reports, and providing the outcomes of tenders to bidders.
Compliance:
Assist
the Procurement Manager to identify and address compliance issues.
Disseminate
procurement best practices across BHC teams.
Undertake
mystery shopper exercises.
Essential qualifications, skills, and experience 1
A
degree in Procurement or any business-related field;
Member
of a Procurement professional body, CIPS (active status)
Relevant
post-graduate or professional qualification (e.g. holds or studying towards
CIPS Level 4 or higher)
Experience
in running large and complex tenders
A
minimum of 4 years’ experience in sourcing goods, services, and works.
Experience
in developing good working relationships with key stakeholders at all levels
High
level of proficiency in MS Office particularly MS Excel and Word, would be
advantageous
Desirable qualifications,
skills, and experience 1
MCIPS
qualification
Project
management experience from conception to delivery ideally within a procurement
context
Experience
working with an ERP System
Required behaviours 1
Changing
and Improving, Managing a Quality Service, Working Together
How To Apply
Apply before or on 31st
Jan 2024
