Procurement Officer
Summary of key results:
Implementation
of operational procurement strategies
Management
of procurement processes
Implementation
of sourcing strategy and e-procurement tools
Key Responsibilities
Team Management
Facilitation
of knowledge-building and knowledge sharing
Implements
key aspects of operational procurement strategies focusing on the achievement
of the following results:
Full
compliance of assigned procurement activities with UNOPS rules, regulations,
policies, and strategies; implementation of effective internal control, proper
design, and functioning of a client-oriented procurement management system.
Implementation
of, or support to, the different steps of the procurement processes, including
Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing;
Purchasing: Solicitation; Management of Submissions; Evaluation; Review and
Award; Post Purchasing: Contract finalization and issuance; Logistics; and
Contract Management.
Provides
technical support and guidance to procurement processes of the Business Unit,
focusing on the achievement of the following results:
Timely
and duly prepared elements of procurement plans and monitoring of their
implementation
Guidelines
followed on embedding sustainability along the procurement process.
Organization
of RFQ, ITB, or RFP, receipt of quotations, bids, or proposals, their
evaluation, and negotiation of certain conditions of contracts in full
compliance with UNOPS rules and regulations.
Preparation
of submissions to the Contract and Property Committees (CPCs).
Monitoring
of contractor performance and certification of completed work for compliance
with contractual terms and payment.
Advice,
remedial actions, or solutions to Project Managers on procurement issues.
Drafting
of Long Term Agreements (LTAs) and/or service contracts and other instruments,
when necessary, either through standard or emergency procurement procedures.
Implementation
of sourcing strategy and e-procurement tools focusing on the achievement
of the following results:
Development
and management of the rosters of suppliers.
Utilization
of sourcing module by UNOPS Procurement Group’s goals and standards in this
area.
Team Management:
Facilitate
the engagement and provision of high-quality results and services of the team
supervised through effective work planning, performance management, coaching,
and promotion of learning and development.
Provide
oversight, ensuring compliance by team members with existing policies and best
practices.
Knowledge Sharing:
Organize,
facilitate, and/or deliver training and learning initiatives for personnel on
Procurement-related topics.
Contribute
to Procurement knowledge networks and communities of practice by providing a
collaborative synthesis of lessons learned and dissemination of best practices
in human resources management.
Collect
feedback, ideas, and internal knowledge about processes and best practices and
utilize them productively.
Qualifications
Education:
Bachelor’s
degree or equivalent preferably in Procurement and/or Supply Chain Management,
Law, Commerce, Business Administration, Public Administration, Finance,
Economics, or a related field is required.
A
master’s degree in Procurement and/or Supply Chain Management or a related
field is an asset.
Certification
from the Chartered Institute of Supply and Management (CIPS) or similar
international Certification is an asset
Experience:
A
minimum of two (2) years experience in Procurement and/or Supply Chain
Management is required
Experience
working with a range of stakeholders in developing countries is desirable.
Experience
in the use of Google Suite packages is desirable
Knowledge
of UNOPS Procurement Rules and Regulations is a distinct advantage.
Language:
Full
working knowledge of English is required.
Knowledge
of another official UNOPS language is an asset
Competencies
Treats
all individuals with respect; responds sensitively to differences and
encourages others to do the same. Upholds organizational and ethical norms.
Maintains high standards of trustworthiness. Role model for diversity and
inclusion.
Demonstrates
understanding of the impact of own role on all partners and always puts the end
beneficiary first. Builds and maintains strong external relationships and is a
competent partner for others (if relevant to the role). Efficiently establishes
an appropriate course of action for self and/or others to accomplish a goal.
Actions lead to total task accomplishment through concern for quality in all
areas.
Sees
opportunities and takes the initiative to act on them. Understands that
responsible use of resources maximizes our impact on our beneficiaries.
Open
to change and flexible in a fast-paced environment. Effectively adapts own
approach to suit changing circumstances or requirements. Reflects on
experiences and modifies own behavior. Performance is consistent, even under
pressure. Always pursues continuous improvements.
Evaluates
data and courses of action to reach logical, pragmatic decisions. Takes an
unbiased, rational approach with calculated risks. Applies innovation and
creativity to problem-solving.
Expresses
ideas or facts in a clear, concise, and open manner. Communication indicates a
consideration for the feelings and needs of others. Actively listens and
proactively shares knowledge. Handles conflict effectively, by overcoming
differences of opinion and finding common ground.
How To Apply
