Job Title: Assistant Director, Administration
Responsible for overseeing administrative operations,
managing office resources, ensuring efficient implementation of organisational
policies and procedures. Requires a degree in Public Administration, Business
Administration with 12 years’ relevant work experience. This is a full-time,
on-site position based in Mombasa.
Reference: KMF/EX/ADVT/AD-ADMIN/5
Key
Responsibilities
Coordinating
implementation of administrative policies and procedures and in security,
records management and transport;
Conducting
disaster management and emergency response activities;
Coordinating
identification of obsolete assets and managing the disposal process;
Managing
the services in administration including fleet management, registry operations,
asset maintenance and security services;
Planning
and coordinating office accommodation;
Overseeing
cleaning services in the Institute;
Implementing
administrative policies and procedures in security, records management and
transport;
Undertaking
surveys to ensure adequate provision of office equipment and supplies;
Receiving
and handling staff requests for transport services and office accommodation;
Managing
telephone, registry and security services;
Managing
office bills and utilities;
Coordinating
and managing outsourced services of the Institute; and
Implementing
quality management system procedures in the department for conformity and
efficiency.
Qualifications
For appointment to this grade,
an officer must have:
Cumulative
service period of twelve (12) years’ relevant work experience, three (3) of
which should have been at the grade of Principal Administration Officer or in a
comparable position in the public service or private sector;
Bachelor’s
degree in any of the following disciplines: Public Administration, Business
Administration, Human Resource Management, Business Management, Transport and
Logistics, Social Sciences or equivalent qualifications from a recognized
institution;
Master’s
degree in any of the following disciplines: Public Administration, Business
Administration, Business Management, Transport and Logistics, Social Sciences
or equivalent qualifications from a recognized institution;
Kenya
Certificate of Secondary Education (KCSE) with a mean grade C+ (Plus) or its
equivalent from a recognized institution;
Membership
to a relevant professional body in good standing where applicable;
Leadership
course certificate lasting not less than four (4) weeks from a recognized
institution;
Proficiency
in computer applications;
Demonstrated
results in work performance; and
Fulfilment
of the requirements of Chapter Six (6) of the Constitution of Kenya, 2010.
Key competencies and skills
Strategic
and innovative thinking;
Mentoring,
coaching and leadership skills;
Good
interpersonal and negotiation skills;
Organization
skills;
Strong
communication and reporting skills;
Problem
solving skills;
Analytical
skills; and
Conflict
resolution skills.
