Accounts Assistant manages property portfolio accounting and SAP reconciliations, requiring a Bachelor’s degree in Commerce/Accounting/Finance, CPA(K) (or in progress), and 3+ years accounting experience (real estate preferred). Full-time role in Nairobi.
About the role
The
Accounts Assistant is responsible for the day-to-day accounting of the property
management and CBRE Excellent entity portfolios in SAP. The role ensures
accurate debtors and creditors records, timely reconciliations, tax compliance
and effective audit support.
Responsibilities
Debtors
management: Issue tenant invoices for rent, operating costs and utilities.
Receipt tenant and management-company payments daily, post withholding tax
certificates and maintain fully reconciled tenant accounts.
Credit
control and arrears: Follow up collections weekly, prepare customer statements
and monthly collection schedules, and report arrears to property managers.
Creditors
management: Raise purchase orders where required, capture supplier invoices,
process supplier payments and withholding tax, and reconcile supplier accounts
monthly.
Journals
and month-end: Post and reconcile prepaid income (rental schedules), prepaid
expenses, accruals and general ledger journals in SAP.
Banking
and cash: Bank cheques, reconcile all bank statements monthly and prepare the
collection schedule.
Tax
compliance: Prepare and file monthly VAT and withholding tax returns, and
support responses to KRA queries (including VAT inconsistencies).
Reporting:
Prepare the monthly finance management pack for Property Management and
supporting schedules for the Country Finance Manager.
Audit
support: Provide schedules, reconciliations and responses to queries for the
annual external audit.
Data
integrity: Maintain accurate SAP master data and postings, and identify process
improvement opportunities (e.g. journals that can be automated or require
Property Manager approval).
Qualifications, Skills
Bachelor’s
degree in Commerce, Accounting or Finance; CPA (K) or demonstrable progress
towards qualification.
Minimum 3
years’ accounting experience, preferably in property management or real estate.
Working
knowledge of SAP FI (AR, AP, GL) and strong Microsoft Excel skills.
Solid
understanding of Kenyan VAT and withholding tax, including KRA iTax and eTIMS.
High
level of accuracy, strong time management and the ability to meet monthly
deadlines across multiple entities.
Clear and
professional communication with tenants, suppliers, property managers and
auditors.
