Financial Operations & Accounting Administrator manages financial operations and accounting, requiring a Finance/Accounting/Business degree, 5+ years accounting/finance experience (multinational or NGO preferred), and proficiency in Excel, G Suite, Salesforce, NetSuite, or Looker. Full-time role in Nairobi.
Role Overview:
In close coordination with the
Kiva User Funds (KUF) Finance & Operations Team, the Financial Operations
& Accounting Administrator will leverage operational finance skills and a
knowledge of accounting fundamentals to undertake daily, weekly, and monthly
operational, finance, and accounting tasks, also providing local operational
support for the Nairobi office and the greater region. A successful candidate
will have a demonstrated ability to work independently and effectively,
exercising sound judgment, initiative, and autonomy while collaborating
successfully with colleagues across geographically dispersed offices. They will
be able to navigate multiple systems, becoming an expert on Kiva’s homegrown
systems to confidently own and lead processes and provide cross-functional
departmental support in a global time-zone, remote-first workplace.
This role is part of the Kiva
User Funds (KUF) Finance and Operations Team, which is responsible for managing
and overseeing the flow of funds between lenders and borrowers across Kiva’s
lending programs, including MFI partners, managed lenders, individual lenders,
and direct borrowers. The team collaborates closely with departments across
Kiva, including Impact Investments, Strategic Partnerships, US Direct Lending,
Engineering, and Kiva Microfunds Finance, to ensure the accurate, efficient,
and accountable movement of funds. This role will report to the KUF
Finance & Operations Manager.
At this time, we can only
consider applicants with authorization to work in Nairobi,
Kenya on a permanent, full-time basis; unfortunately, we cannot
provide visa sponsorship.
Key Responsibilities
Operations:
Support
in the core finance and operational activities alongside the KUF Finance &
Operations Team, ensuring timely and accurate delivery, including:
Post
daily bank transactions,
Investigate
and clear payment discrepancy queues
Review
and post weekly lender withdrawals, including flagging any potential cases of
fraud for further review
Verify,
prepare, and submit monthly payments to partner organizations
Support
in the preparation, timely reporting, and payments of annual unclaimed property
filings
Review
lender and donor contracts to ensure deposits, fees and withdrawals are
processed accurately and timely
Partner
across 5 departments to participate, investigate, answer, and follow up on
inquiries regarding process issues, transactions and incidents related to
lending partners, direct borrowers, individual lenders and managed lending
Partner
alongside the Engineering team to optimize system processes and limitations by
identifying and addressing system bugs and enhancements through JIRA tickets,
following up on issues and attending and contributing at regular meetings.
Finance
& Accounting:
Push all
accounting transactions to Netsuite on a monthly basis
Record
regular monthly and ad-hoc adjusting journal entries in Netsuite
Prepare,
reconcile and submit monthly financial closing reports to the KUF Finance &
Operations Manager, including the KUF and KDAF Trial balances, investigating,
identifying and resolving variances.
Support
in the preparation of month end revenue reports
Prepare
and file all KUF bank reconciliations and bank statements.
Support
the KUF Finance & Operations Manager in the annual KUF audit
Act as a
flexible and supportive member of the finance organization, providing back up
and deepening financial skill set
Core
competencies:
Passionate
about our mission and willing to embody our values of impact first, extreme
ownership, be curious and bold, inclusion equity and diversity, honor and
integrity, love and kindness always
Ability
to quickly learn Kiva specific systems, system limitations, and processes
Demonstrated
ability to develop and execute operational processes successfully with a high
degree of independence, detail-orientation, and prioritization
Excellent
interpersonal, verbal, and written communication skills
Ability
to manage and troubleshoot system functions with Engineering support
An
optimistic outlook and the desire and patience necessary to work in a
transformative, dynamic environment
Commitment
to a strong sense of community and integration with other team members
Required qualifications:
Bachelor’s
degree in Accounting, Finance, Business Administration, or related field
Minimum 5
years of related experience in an accounting and/or financial operations role,
ideally with a multinational company or NGO
Experience
with Excel, Gsuite products, Salesforce, Netsuite or Looker preferred
Experience
creating and maintaining clear, organized documentation of accounting processes
and procedures
Experience
working in the non-profit sector, a plus but not required
Experience
utilizing AI tools to improve efficiency, a plus but not required
