Job Title: Accountant, Payables
Responsible for processing supplier invoices,
managing accounts payable records, reconciling supplier statements, preparing
payment schedules, monitoring outstanding balances, and ensuring timely
payments. Requires a degree or diploma in Accounting, Finance with at least 3
years of experience. This is a full-time, on-site position based in Nairobi.
Key
Responsibilities
Managing Accounts Payables:
Manage
accounts payables function by ensuring proper verification of invoices against
purchase orders and obtaining authorization before payments.
Ensure
timely payment of taxes and any other statutory obligations (NHIF, SHIF, NSSF,
NITA, HOUSING LEVY, HELB) in compliance with the law.
Prepare
monthly suppliers’ reconciliations to ensure accuracy and resolve
discrepancies.
Treasury/bank
reconciliations.
Maintain
proper documentation of payables and update records regularly.
Ensure
timely payment of suppliers
Proper
recording and reconciliation of petty cash payments.
Prepare
aging reports and provide insights on the status of pending bills.
Update
prepayment schedules.
General Duties:
Coordinate
with internal departments for accurate financial data exchange.
Assist in
the development and implementation of accounting policies and procedures.
Provide
support during audits by preparing necessary documentation and reports.
Ensure
confidentiality and compliance with financial regulations.
Prepare
and maintain departmental reports such as dashboards.
Contribute
to team efforts and perform any other duties as required.
Qualifications
Bachelor’s
degree in accounting, Finance, Business Administration, or a related field. If
no degree, one should hold a CPA-K or ACCA certification.
CPA Part
II qualification or ACCA certification.
At least
3 years of experience in accounts payable, accounting, or finance-related
roles.
Proficiency
in accounting software such as QuickBooks, SAP, or ERP systems. Experience in
Microsoft Dynamics 365 is an added advantage.
Strong
skills in Microsoft Excel for financial analysis and reporting.
Knowledge
of Kenyan financial regulations and compliance requirements relevant to
accounts payable, including tax deduction and withholding requirements.
High
level of accuracy and attention to detail for managing invoices,
reconciliations, and payments.
Strong
analytical and problem-solving skills to resolve discrepancies and identify
payment issues.
Excellent
organizational and time-management skills to handle multiple invoices, payment
deadlines, and month-end closing tasks.
Strong
verbal and written communication skills for interacting with vendors, internal
departments, and external auditors.
Ability
to build and maintain positive relationships with suppliers and other
stakeholders.
High
ethical standards and the ability to handle sensitive financial information
with confidentiality.
