Senior Office Administrator manages office operations and secretarial support, requires a Bachelor’s Degree in Secretarial Studies/Office Management (or Social Sciences with a Secretarial Diploma), a 4-week secretarial course, and 6 years total experience. Full-time role in Nairobi.
Job Purpose
This
cadre is responsible for providing secretarial services in an effective
and efficient manner throughout the Authority.
Key Responsibilities
An
officer at this grade will undertake the following duties and
responsibilities:
Implementing
policies, strategies, guidelines, plans, standards and procedures that
impact on Office Administration Services;
Managing
correspondences;
Developing
and maintaining the filing system in the respective office
of deployment;
Organizing
meetings and preparing necessary materials for the meeting;
Scheduling
appointments and meetings;
Making
travel arrangements;
Managing
general administration of the office;
Providing
office protocol;
Answering
and directing phone calls;
Maintaining
and updating records in the respective office of deployment;
Developing
reports in respective office of deployment;
Coaching,
mentoring and supervising staff under their purview.
Qualifications
For appointment to this grade,
an officer must have the following qualifications:
Cumulative
service period of six (6) years, three (3) of which must have been at the
grade of Office Administrator I, IPOA 8 or in a comparable and
relevant position;
Bachelor’s
Degree in Secretarial Studies or Business and Office Management or
equivalent qualifications from a recognized Institution; OR
Bachelor’s
Degree in Social Sciences plus a Diploma in Secretarial Studies from a
recognized institution;
Secretarial
management course lasting not less than four (4) weeks from a recognized
Institution;
Membership
to a relevant professional body where applicable
Proficiency
in computer applications; and
Shown
merit and ability as reflected in work performance and results.
How to Apply
Interested candidates who meet
the required qualifications are invited to submit their application ONLINE
through the Careers portal on IPOA website at https://www.ipoa.go.ke/ipoa/careers . No Physical applications
will be accepted
Detailed job description and
specification for these positions are available here: https://www.ipoa.go.ke/ipoa/careers.
All applications to reach the
Authority on or before 10th November, 2026 at 5.00 p.m. East Africa time.
Director/Chief
Executive Officer,
Independent Policing Oversight Authority,
1st Ngong Avenue, ACK Garden Annex, 2nd Floor,
P.O Box 23035 – 00100,
NAIROBI.
Successful applicants must
meet the requirements of Chapter Six of the Constitution of Kenya 2010 and
provide the following documents; clearance certificate from HELB, EACC, CRB,
KRA and DCI. Further to this, background checks and verification of academic
certificates shall be undertaken before onboarding.
IPOA is an equal opportunity
employer and shall not in its recruitment discriminate on the basis of race,
religion, colour, ethnic origin, political affiliation, sex or sexual
orientation, pregnancy, marital status, disability, health or social status.
Kindly note that canvassing
will lead to automatic disqualification.
