Job Title: Finance Assistant
Responsible
for supporting financial operations, processing invoices and payment requests,
recording financial transactions, reconciling bank and cash accounts,
maintaining accurate accounting records and ensuring compliance with financial
policies and donor requirements. Requires a Diploma or Bachelor’s degree in
Finance, Accounting or a related field. The position is based in Nairobi
requires on-site work.
Job Summary:
The
Finance Assistant will be responsible for ensuring IRC systems and procedures
of internal controls are followed when committing financial transactions in IRC
Financial system. Processing Payments, Reconciliation and providing up to date
data.
Key Responsibilities:
Ensure
that all cash payments are fully supported and are authorized at set limits as
per IRC Kenya delineation chart before disbursement.
Prepare
the Invoice Journal and payment journal and submit to workflow for approval and
ensure the same are posted into integra system after approval.
Manage
integra data entry for accounts payable and accounts receivable by ensuring the
information is accurate and the correct financial dimensions are used before
processing.
Monitor
and track all vendor invoices submitted to Finance and ensure they meet the
3-way match before processing the invoice journal. Ensure that the vendor
invoices are processed in a timely manner.
Responsible
for preparation of Journal for all cash received or deposited into bank account
and submit to the workflow for approval.
Ensuring
that vendors payments journals are settled in a timely manner.
Responsible
for preparation of bank reconciliation statement on a weekly basis for field
bank account and any discrepancies are brought to attention of Finance Manager.
Maintain
an organized and well documented Filing folder for invoice journals and
payments journals in sequential filing system for easy retrieval and ensure
that Invoice / Payment Journals are well supported with relevant original
documentations.
Support
in retrieval of documentation during the auditing and verification of financial
documents as requested by Donor/auditors.
Monitor
travel-related expenses that are auto-posted from Emburse and ensure they are
processed without any delay.
Coordinate
with Human Resource department to ensure the incentive payroll is timely
submitted to Finance by 20th, of every Month for review and proper allocation
is done to ensure the available grants are proportionately charged.
Support
the Audit focal person during Audit procedures and assist with the retrieval of
support documents in a timely manner.
Any other
duties that may be assigned by supervisor.
Required Experience &
Competencies:
Knowledge
of Excel and ERP system an added advantage.
Working
knowledge of accounting software such as Microsoft 365 a plus
Ability
to work under pressure and meet deadlines and be well organized.
Ability
to carry out work with a high degree of integrity and maintain confidentiality.
Strong
communication skills.
Be
adaptable and flexible with a view to taking on board new tasks and new
assignments in due course.
Female
candidates and qualified local applicants are strongly encouraged to apply.
Qualifications:
Minimum
CPA II qualification or University degree.
CPA II
qualification
At least
1year of finance and accounting experience in a similar post.
