Senior Admin Assistant, G7 supporting contract administration, budget monitoring and financial reporting, requiring a minimum of 10 years experience in human resources and administrative services and experience with ERP systems, in a UN environment, on-site role.
Responsibilities
Contract
Administration:
- Assists
with day-to-day administration of contracts between the UN and external
contractors for outsourced services.
- Audits
the contractors’ invoices against the goods and services provided by the
contractor and approved by the UN.
- Processes
the payment of contractors’ invoices and monitor payments. Budget and
Finance
- Assists
in monitoring budget/staff related costs and suggests reallocations of
resources and implements the reallocations as necessary.
- Helps
in the review, and preparation of the medium-term plan and its revisions.
- Reviews,
analyses, and assists in the finalization of cost estimates and budget
proposals, in terms of staff and non-staff requirements in the Division,
including programmatic aspects; ensures compliance with the medium-term
plan and other legislative mandates.
- Assists
the Senior Administrative Officer in the elaboration of resource
requirements for budget submissions.
- Monitors
budget implementation/expenditures and recommends reallocation of funds as
necessary.
- Reviews
requisitions for goods and services to ensure (a) correct objects of
expenditure have been charged, and (b) availability of funds.
- Monitors
extra-budgetary resources, including review of agreements and cost plans,
ensuring compliance with regulations and rules and established policies
and procedures.
- Assists
in the preparation of budget performance submissions.
- Assists
in finalization of budget performance reports, analyzing variances between
approved budgets and actual expenditures.
Work Experience
- A
minimum of ten (10) years of experience in human resources and
administrative services is required.
- The
minimum years of relevant experience is reduced to eight (8) years for
candidates who possess a first level university degree or higher.
- At
least seven (7) years͛ of experience in the
recruitment of staff and other personnel is desirable.
- Experience
working with an Enterprise Resource Planning (ERP) system, specifically
with post management is desirable.
- A
minimum of one (1) year experience in data analytics or related area is
desirable.
Deadline: Sep 29,
2026
