Project Assistant providing administrative and operational support throughout the project lifecycle, requiring previous experience in project support or administration with strong organizational and communication skills, in a technology environment, remote role.
We
are seeking a highly organized, proactive, and detail-oriented Project
Assistant to provide administrative and operational support throughout the
project lifecycle. The ideal candidate is reliable, resourceful, and
comfortable coordinating tasks, maintaining documentation, tracking deadlines,
and supporting project teams to ensure activities are completed efficiently and
on schedule.
Responsibilities
- Provide administrative and operational support to project managers
and project teams.
- Assist with project planning, scheduling, and coordination of daily
activities.
- Track project tasks, deadlines, milestones, and deliverables.
- Follow up with team members to ensure assigned tasks are completed
on time.
- Schedule and coordinate project meetings, calls, and appointments.
- Prepare meeting agendas, notes, reports, presentations, and other
project documents.
- Maintain organized and up-to-date project files, records, and
documentation.
- Update project trackers, spreadsheets, databases, and project
management systems.
- Communicate project updates, requests, and information between team
members and stakeholders.
- Assist with collecting, organizing, and analyzing project
information.
- Monitor pending tasks and help identify potential delays or issues.
- Escalate project concerns or issues to the appropriate project
manager or team lead.
- Support project-related research, data collection, and
administrative activities.
- Assist with coordinating resources, materials, and other project
requirements.
- Help ensure project processes and documentation are followed
consistently.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Strong task management and follow-up abilities.
- Ability to manage multiple priorities and deadlines.
- Strong problem-solving and critical-thinking skills.
- Ability to coordinate effectively with multiple teams and
stakeholders.
- Proficiency with Google Workspace or Microsoft Office.
- Comfortable using project management tools, spreadsheets, databases,
and communication platforms.
- Strong documentation and reporting skills.
- Ability to work independently and take initiative.
- Strong adaptability and ability to learn new tools and processes
quickly.
Requirements
- Previous experience in project support, project administration,
operations, administrative support, or a similar role.
- Experience managing project documentation, schedules, tasks, and
follow-ups.
- Experience using project management or collaboration tools.
- Ability to work with multiple deadlines and priorities
simultaneously.
- Strong communication and interpersonal skills.
- Ability to work independently and collaborate effectively with
remote teams.
- Strong attention to detail and ability to maintain accurate records.
- Reliable internet connection and a suitable setup for remote work.
- Professional, organized, dependable, and proactive attitude.
- English proficiency is required if the position involves
communicating with English-speaking teams, clients, or stakeholders.
How to Apply
